Customize Acrobat for Microsoft integrations

Learn how to change Acrobat settings to customize Acrobat for Microsoft Teams, SharePoint, OneDrive, and Microsoft 365.

If your organization has an active Adobe subscription, you can customize the Acrobat experience in Microsoft integrations through the Admin configuration portal.

It allows you to change the following settings:

• Disable paid tools
• Allow unified sign-in for all users
• Allow unified sign-in with company or school account
• Hide social login options
• Prevent users from creating an account from the sign-in screen
• Suppress welcome bot notification (Microsoft Teams only)
• Add a custom link to the company’s internal licensing portal
• Customize GenAI touchpoints for anonymous and free users
• Choose if the Bot notifies users when a transcript is ready (Microsoft Teams only)

To change the listed settings in Acrobat for Microsoft Teams, SharePoint, OneDrive, and Microsoft 365 apps:

Disable paid tools

When you turn on the Disable paid tools setting, the paid tools are greyed out in the Acrobat viewer for Microsoft Teams, SharePoint, or OneDrive for non-signed-in and free users. Acrobat Home page also doesn't display the paid tools.

If the setting is turned off, all users see paid tools regardless of sign-in status or account type. Non-signed-in users are asked to log in, while free account users are prompted to seek paid tool access from the organization admin.

Allow unified sign-in for all users

When you enable the Require users to sign in with the same email address used to sign into Microsoft option, the email address used for signing into Microsoft automatically populates and locks for editing in the sign-in screen when a non-signed-in user selects Sign in. This ensures users can’t sign in to Acrobat for Microsoft integrations using personal credentials.

Require users to sign in with their company or school account

When you enable this setting, users with an email ID linked to both personal and work/school accounts must always sign in with their work/school account, as the personal account option becomes unavailable.

Hide social login options

When you enable the Hide social login options setting, the sign-in with Google, Facebook, Apple, or Microsoft doesn't appear during the sign-in process.

Prevent users from creating an account from the sign-in screen

With this setting enabled, users won’t have the Create an account option visible to them on the sign-in window.

Suppress welcome bot notification (Microsoft Teams only)

Currently, the Acrobat bot automatically sends a chat message to end users upon installing the Acrobat app. You can turn off this message by enabling the Suppress welcome not notification setting.

Add a custom link to the company’s internal licensing portal

You can guide your free users to apply for a paid Acrobat license through your organization's established process. You can add the 'Request a license' link to your internal licensing portal at the following places in Acrobat:

For non-signed-in users:

• Under the Tools tab in the Acrobat PDF viewer
• In the Acrobat Home tab

For free signed-in users:

• In the Tools pane of the Acrobat viewer
• In the Acrobat Home tab

Customize GenAI touchpoints

You can enable or disable the GenAI touchpoints for non-signed-in users and those without GenAI entitlements. When disabled, the Generative Summary and AI Assistant touchpoints are greyed out and the feature is inaccessible for these users in the Acrobat viewer.

AI touchpoints are disabled and appear greyed out.

Choose if the Bot notifies users when a transcript is ready (Microsoft Teams only)

You can choose whether the bot sends notifications to your users when a transcript is available. When the Disable meeting transcript notification toggle is turned off, the meeting organizer will receive a message from the Acrobat app at the end of their scheduled recorded meeting. Users can easily generate a meeting summary by selecting any of the provided questions. To use this feature, users should ensure that notifications for the Acrobat for Microsoft Teams app are enabled. If GenAI touchpoints are disabled, but this feature is enabled, the notification will only be sent to users with access to GenAI.

More like this

• Collaborate on PDFs in Microsoft Teams
• Edit PDFs in Acrobat for Microsoft Teams
• Access Acrobat admin settings