Manage projects

Last updated on Dec 16, 2024

Applies to enterprise.

Learn how system and storage administrators can manage projects to allow efficient collaboration with internal and external partners.

In the Adobe Admin Console, go to Storage > Projects. Create projects in your business storage to help users organize and share assets.

Create a project

Projects act as storage locations when users create and save assets. You can create nested folders to help users organize their assets, including files, libraries, brands, folders, and documents.

Sign in to the Admin Console, and go to Storage.
Select Create project.
Enter a name for the project. This will help users who have access to the project quickly identify which project they want to save their assets to.
Enter the name or email address of a user to invite to the project. Matching users from your organization will appear as suggestions. Select the appropriate one from the list.

You can also invite users who are not a part of the Admin Console organization if the sharing restrictions policy allows.
Select the access permissions for the invited users and add a message for them. Learn more about what each access permission level allows.
Select Invite. The invitees receive an email notification with a link to open the project they are invited to.

Currently, users can access active projects using Adobe Express. While users can’t view inactive projects, administrators can restore or permanently delete them from the Admin Console

Invite users to a project or manage access permissions

Invited users can access the project and manage people. However, when inviting others, they can only invite users at their own access level or lower.

With comment access, users can view and comment on assets and add other users who can comment but not edit.
With edit access, users can manage people, create and edit content, comment on assets, and create more projects using Adobe Express. They can also add users with comment or edit permissions.

As a system or storage administrator, you can manage all projects created by users within your organization through the Admin Console. System administrators can also control how the assets are shared outside the organization.

Sign in to the Admin Console, and go to Storage > Projects.
Select the More Options icon for a project and select View project.
Select Invite.

Invite more users or edit access permissions using the Share project dialog box:

Task	Details
Invite users	Enter the name or email address of the users. Select their access permissions. Select Invite to project.
Grant access to all users in the organization	Change the access permissions to everyone in the organization. Copy the link to the project and share it with the users.
Edit access permissions for existing users	Use the drop-down menu next to the relevant user to change access permissions or remove them. There must be at least one user who has edit permissions.

The Share project screen with the only invited people can access option selected. — Select Everyone at the organization can comment to allow viewing and commenting for all members.

Remove users from a project

When you remove a user from a project, they no longer have access to the files they saved within the project or any files shared with them by others. If you accidentally remove a user, you can invite them again to restore their access to saved and shared files.

Sign in to the Admin Console, and go to Storage > Projects.
Select the More Options icon for a project and select View project.
Select the checkboxes next to the relevant users.
Select Remove users and then select Confirm.

When a user is removed or leaves the organization, any project they created will still be accessible to the administrator and other project users.

Rename a project

Sign in to the Admin Console, and go to Storage > Projects.
Select the More Options icon for a project and select Edit project.
Update the name of te project and select Update.

Delete a project

When you delete a project, users lose access to their saved and shared files. However, you can restore both the project and user access at any time.

Sign in to the Admin Console, and go to Storage > Projects.
Select the More Options icon for a project and select Delete project.
Select Confirm. You can restore a deleted project if you need.

To permanently delete a project, go to the Deleted projects tab. Select the More Options icon for the project and select Permanently delete project.

Caution:

If you permanently delete a project, the action can't be undone.

Restore a deleted project

Sign in to the Admin Console, and go to Storage > Projects.
Go to Deleted projects.
Select the More Options icon for the project and select Restore project.