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Last updated on
Nov 6, 2024
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Also applies to Adobe Acrobat 2017, Adobe Acrobat 2020
- Acrobat User Guide
- Introduction to Acrobat
- Workspace
- Workspace basics
- Opening and viewing PDFs
- Working with online storage accounts
- Acrobat and macOS
- Acrobat notifications
- Grids, guides, and measurements in PDFs
- Asian, Cyrillic, and right-to-left text in PDFs
- Workspace basics
- Creating PDFs
- Editing PDFs
- Edit text in PDFs
- Edit images or objects in a PDF
- Rotate, move, delete, and renumber PDF pages
- Edit scanned PDFs
- Enhance document photos captured using a mobile camera
- Optimizing PDFs
- PDF properties and metadata
- Links and attachments in PDFs
- PDF layers
- Page thumbnails and bookmarks in PDFs
- PDFs converted to web pages
- Setting up PDFs for a presentation
- PDF articles
- Geospatial PDFs
- Applying actions and scripts to PDFs
- Change the default font for adding text
- Delete pages from a PDF
- Scan and OCR
- Forms
- PDF forms basics
- Create a form from scratch in Acrobat
- Create and distribute PDF forms
- Fill in PDF forms
- PDF form field properties
- Fill and sign PDF forms
- Setting action buttons in PDF forms
- Publishing interactive PDF web forms
- PDF form field basics
- PDF barcode form fields
- Collect and manage PDF form data
- About forms tracker
- PDF forms help
- Send PDF forms to recipients using email or an internal server
- Combining files
- Combine or merge files into single PDF
- Rotate, move, delete, and renumber PDF pages
- Add headers, footers, and Bates numbering to PDFs
- Crop PDF pages
- Add watermarks to PDFs
- Add backgrounds to PDFs
- Working with component files in a PDF Portfolio
- Publish and share PDF Portfolios
- Overview of PDF Portfolios
- Create and customize PDF Portfolios
- Sharing, reviews, and commenting
- Share and track PDFs online
- Mark up text with edits
- Preparing for a PDF review
- Starting a PDF review
- Hosting shared reviews on SharePoint or Office 365 sites
- Participating in a PDF review
- Add comments to PDFs
- Adding a stamp to a PDF
- Approval workflows
- Managing comments | view, reply, print
- Importing and exporting comments
- Tracking and managing PDF reviews
- Saving and exporting PDFs
- Security
- Enhanced security setting for PDFs
- Securing PDFs with passwords
- Manage Digital IDs
- Securing PDFs with certificates
- Opening secured PDFs
- Removing sensitive content from PDFs
- Setting up security policies for PDFs
- Choosing a security method for PDFs
- Security warnings when a PDF opens
- Securing PDFs with Adobe Experience Manager
- Protected View feature for PDFs
- Overview of security in Acrobat and PDFs
- JavaScripts in PDFs as a security risk
- Attachments as security risks
- Allow or block links in PDFs
- Electronic signatures
- Sign PDF documents
- Capture your signature on mobile and use it everywhere
- Send documents for e-signatures
- Create a web form
- Request e-signatures in bulk
- Collect online payments
- Brand your account
- About certificate signatures
- Certificate-based signatures
- Validating digital signatures
- Adobe Approved Trust List
- Manage trusted identities
- Printing
- Accessibility, tags, and reflow
- Searching and indexing
- Multimedia and 3D models
- Add audio, video, and interactive objects to PDFs
- Adding 3D models to PDFs (Acrobat Pro)
- Displaying 3D models in PDFs
- Interacting with 3D models
- Measuring 3D objects in PDFs
- Setting 3D views in PDFs
- Enable 3D content in PDF
- Adding multimedia to PDFs
- Commenting on 3D designs in PDFs
- Playing video, audio, and multimedia formats in PDFs
- Add comments to videos
- Print production tools (Acrobat Pro)
- Preflight (Acrobat Pro)
- PDF/X-, PDF/A-, and PDF/E-compliant files
- Preflight profiles
- Advanced preflight inspections
- Preflight reports
- Viewing preflight results, objects, and resources
- Output intents in PDFs
- Correcting problem areas with the Preflight tool
- Automating document analysis with droplets or preflight actions
- Analyzing documents with the Preflight tool
- Additional checks in the Preflight tool
- Preflight libraries
- Preflight variables
- Color management
Overview
You can use markup tools to give suggestions for formatting the text, structuring a document, or for providing other edit suggestions. Markups and comments don’t change the actual text in the PDF. See the topics below to see how to:
Note:
The Insert text and Replace selected text commenting tools are now available for shared PDF files, making it easier for you to suggest changes and provide feedback directly within the document.
You can use the Select text or Markup tools to add markups to your text.
Using Select text tool
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Open a PDF.
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Use the Select text tool to select the text you want to mark up.
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From the markup toolbar that appears, take one of the following actions as desired:
- To highlight text, select Highlight text
- To strikethrough the text, select Strikethrough text
- To underline text, select Underline
- To redact text, select Redact Text & Images
- To copy the text, select copy with formatting
- To edit the selected text, select Edit
- To highlight text, select Highlight text
Using Markup tool
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Open a PDF.
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From the Quick actions toolbar, select the Highlight text tool and then move the cursor over the text that you want to highlight.
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With the Highlight tool selected, you can highlight multiple sections of text by just dragging over the text. Once you’re done, deselect the tool.
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To add other markups, expand the Highlight tool menu and select the tool for other markups.
- Click the markup.
- From the mini toolbar that appears, select the color icon.
- From the color palette, select a desired color.
The markup appears in the selected color.
To delete the markup, select the markup and then select delete
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Double-click the markup.
It pops open a comment box.
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Alternatively, click (Control-click for macOS) on the markup and select the note icon.
It opens a comment box.
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Type your message in the comment box and then select Post.
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From the Quick actions toolbar, expand the Comments tool menu and then select Replace selected text.
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Select the text that you want to replace.
The selected text is crossed out.
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Double-click the selected text and then type the text to be inserted or added.
The insertion caret
appears. To indicate that a new paragraph should be added, press Enter, and then close the pop-up note without adding text. The paragraph insertion caret 
appears.
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From the Quick actions toolbar, expand the Comments tool menu and then select Insert text.
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Click between the words or characters where you want to insert text.
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Do any of the following:
Type the text that you want to insert.
To indicate that a new paragraph should be added, press Enter, and then close the pop-up note without adding text. The paragraph insertion caret
appears.To indicate that a space should be added, press the spacebar, and then close the pop-up note without adding text. The space insertion caret
appears.
Note:You can also indicate text edits by using the Select tool to select text, right-click the selected text, and then choose a text edit annotation.
In Acrobat for Windows®, you can export text edits directly to the Microsoft® Word document that the PDF is based on to revise the source document. To use this feature, you must use PDFMaker to convert your file from Word to PDF. Before you export your text edits, make sure that insertion comments use the exact text, including spaces and paragraph returns, that you want to add. If you add extra instructional words (such as “Add the following:”), these words will have to be deleted manually from the Word document.
In Acrobat Pro on Windows®, you can export text edit comments directly to an Autodesk AutoCAD document that the PDF is based on to incorporate your edits. To use this feature, you must use PDFMaker in AutoCAD to create the PDF.
