User Guide Cancel

Preflight profiles (Acrobat Pro)

Search
Adobe Acrobat

Adobe Acrobat

Open on web
  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. Introducing the new Acrobat experience
    3. What's new in Acrobat
    4. Keyboard shortcuts
    5. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
    2. Edit images or objects in a PDF
    3. Rotate, move, delete, and renumber PDF pages
    4. Edit scanned PDFs
    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. PDFs converted to web pages
    12. Setting up PDFs for a presentation
    13. PDF articles
    14. Geospatial PDFs
    15. Applying actions and scripts to PDFs
    16. Change the default font for adding text
    17. Delete pages from a PDF
  6. Scan and OCR
    1. Scan documents to PDF
    2. Enhance document photos
    3. Troubleshoot scanner issues when scanning using Acrobat
  7. Forms
    1. PDF forms basics
    2. Create a form from scratch in Acrobat
    3. Create and distribute PDF forms
    4. Fill in PDF forms
    5. PDF form field properties
    6. Fill and sign PDF forms
    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to PPTX
    4. Convert PDF to XLSX or XML
    5. Convert PDF to JPG
    6. Convert PDF to PNG
    7. Convert or export PDFs to other file formats
    8. File format options for PDF export
    9. Reusing PDF content
  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. Create a web form
    5. Request e-signatures in bulk
    6. Collect online payments
    7. Brand your account
    8. About certificate signatures
    9. Certificate-based signatures
    10. Validating digital signatures
    11. Adobe Approved Trust List
    12. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
    7. Cloud-based auto-tagging
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Before you begin

We're rolling out a new, more intuitive product experience. If the screen shown here doesn’t match your product interface, select help for your current experience.

In the new experience, the tools appear on the left side of the screen.

About preflight profiles

The success of a preflight inspection depends on how well you define the criteria for the inspection. The inspection criteria are packaged in a file called a preflight profile. A preflight profile includes one or more checks, fixups, or both checks and fixups. Each check includes one or more property statements that validate the PDF content. Preflight shows an error only if all the property statements in the check are in error. In the Preflight: Edit Profile dialog box, you can specify which values to use and how to handle mismatches. For example, you can choose a profile that reports mismatches or a profile that automatically fixes a mismatch according to its specified parameters. A profile with a fixup has the filled-in gray wrench icon next to it.

Adobe Acrobat includes several predefined preflight profiles organized into groups, such as Digital Printing, PDF Analysis, Prepress, PDF/A, PDF/E, or PDF/X Compliance. You can use the predefined profiles or modify them to create custom profiles. The checks that make up the profiles (called rules in previous versions of Acrobat) are organized by categories, such as Documents, Pages, Images, and so on. Each check in a category governs a particular document property.

To help you determine what document properties the preflight profile analyzes, you can review information about each selected check in the Preflight Edit Profile dialog box. This information describes the check's criteria to analyze and possibly fix a document property.

View Preflight profiles

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. From the Preflight dialog box, select the Profiles tab if another panel is displayed.

    Switch to the desired library using the library drop-down. It's set to Essentials as default. 

    The Profile tab is selected in the Preflight dialog box.

  3. Expand the profile groups as desired.

    The list includes all predefined profiles, and any custom profiles you’ve created.

Set up favorite Preflight profiles

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. From the Preflight dialog box, select the Profiles tab if another panel is displayed.

    Expand the profile groups as desired.

  3. Select a profile, select the flag next to the profile name, and select Favorite.

    The Preflight dialog box is shown and the flag option is highlighted

Preflight Edit Profile dialog box overview

The Preflight Edit Profile dialog box lists all available profiles and shows which document properties are being analyzed. You can unlock and lock a profile from this dialog box, create a new group for organizing profiles, and specify inspection criteria. You can access additional options and information by expanding your profile.

To open the Preflight Edit Profile dialog box, select the Select Profiles button in the Preflight dialog box, expand a profile group, and select Edit.

Preflight Edit Profile dialog box
Preflight Edit Profile dialog box

A. Profile B. Predefined set of checks C. More options D. Profile groups 

Create and remove Preflight profiles

You can create your custom preflight profiles. Before you create a new profile from scratch, review existing profiles for ones that achieve results similar to those you want. If possible, duplicate an existing profile and modify only the relevant portion.

A preflight profile must contain at least one check or fix and one property that validates the PDF content. You can use existing properties or create new ones when you build a check from scratch. For best results when creating and modifying profiles, add as many checks as needed to validate the PDF content and keep the checks and properties simple and straightforward. For example, you can use a PDF/X profile to check for certain criteria and add checks for non-PDF/X criteria, such as image resolution.

Create a Preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Select Profiles button .

  3. Select Options > Create Profile.

  4. Enter a name and purpose for the new profile and specify other options as desired. Select OK.

Note:

By default, newly created profiles appear under Custom profiles, unless you assigned them to a different group.

You can Modify checks (as provided) and add additional checks and ficups by expanding the profile in the column on the left.

Duplicate a Preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Select Profiles button .

  3. Select an existing profile, and select Options > Duplicate Profile.

    The duplicate profile is added to the same group as the original profile.

Create a Preflight profile group

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Select Profiles button .

  3. Select Edit next to the profile for which you want to create a Preflight profile group. 

  4. In the Preflight Edit Profile dialog box, select New Group from Group drop-down list.

  5. Enter a name for the group and select OK.

    Note:

    If you select a group of profiles, all profiles are moved to the new group. You can select multiple profiles to be added in a group using Ctrl-select (windows) or command-select (macOS). 

Remove a Preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Select Profiles button .

  3. Select the Profile you want to delete and then select Options in the upper right. 

  4. Select Delete Profile.

Import or export preflight profiles

Preflight profiles can be shared with other users. For example, print service providers can provide them to their customers to ensure that jobs pass an inspection defined by those profiles before the jobs are handed off. Users in a workgroup can create their own profiles as a way to check a document before uploading to the web or printing to a special printer, or to check in-house production.

To exchange a profile, you package it for import and export. The package includes all checks and properties for the selected profile.

Import a preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Preflight dialog box, select Options, and then select Import Profile.

  3. Using the dialog box that appears, locate the preflight package file (.kfp extension), and select Open. The profile appears in the Profiles list in the Imported Profiles group.

Tip:

If the imported profile is locked, you can unlock it from the Preflight Edit Profile dialog box. Open the Preflight dialog box and select Edit next to the imported Preflight profile. Select Unlocked from the drop-down menu. You can edit a profile after it's unlocked. If prompted, enter the password. 

Export a preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Preflight dialog box, select Export Profile from the Options menu.

  3. Specify a location for the package, and select Save. Don’t rename the file.

Tip:

To lock the profile before you export it, select Locked from the drop-down menu in the Preflight Edit Profile dialog box. You can also select Password Protected and enter a password.

Tip:

If needed, rename the profile in the Preflight Edit Profile dialog box before starting the export process.

Lock, unlock, and password-protect Preflight profiles

You can prevent unauthorized changes to preflight profiles by locking profiles and giving them passwords. This may be useful if preflight profiles are shared among several users. You can lock or password-protect preflight profiles when you first create them or any time you save the preflight profiles. By default, all predefined preflight profiles are locked.

Unlocking a locked preflight profile
Unlocking a locked preflight profile

Lock a Preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Profiles button .

  3. Select Edit next to the profile you want to lock. 

  4. In the Preflight Edit Profile dialog box, choose Locked from the pop-up menu in the upper-left of the dialog box.

Password protect a Preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Profiles button .

  3. Select Edit next to the profile you want to protect with a password. 

  4. Choose Password Protected from the drop-down menu in the upper-left of the dialog box.

  5. Enter the password, and select OK. You can use uppercase and lowercase letters, numerals, or punctuation marks.

Unlock or unprotect a Preflight profile

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Profiles button .

  3. Select Edit next to the profile you want to unlock.

  4. In the Preflight Edit Profile dialog box, select Unlocked from the drop-down menu in the upper-left of the dialog box.

  5. If prompted, enter the correct password, and select OK.

Change Preflight profile settings

You can change the settings of a single profile.

Change general Preflight profile settings

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Profiles button .

  3. Select Edit next to the profile group for which you want to change the general settings.

  4. If needed, expand the profile group and select a profile.

  5. If the profile is locked, select Unlocked from the drop-down menu.

  6. Change any of the following settings:

    • Enter a new name for the profile, and describe it in the Purpose box.

    • To apply password protection to the profile, select Password Protected from the drop-down menu. When prompted, enter and re-enter the password, and select OK. Otherwise, select Unlocked.

    • Enter your name and email address.

    • Assign the profile to a group. Select an existing group from the menu, or select New Group, enter a name, and select OK. Groups are sorted alphabetically.

  7. When you finish editing a password-protected profile, select Locked from the drop-down menu. You may also want to password-protect it again.

  8. Select OK to save your changes without closing the dialog box.

Modify existing check and alert settings

  1. Open the Preflight Edit Profile dialog box.
  2. Expand the profile group and select a profile.

  3. If the profile is locked, select Unlocked from the drop-down menu.

  4. Expand the profile to view the groups of properties available for the profile.
  5. Select a property group.
  6. Set options to specify the criteria for the inspection. Options vary according to the selected category of properties under the profile. You can select or deselect criteria, edit values, or activate a property.

  7. Select an alert option from the drop-down menu to specify how to handle mismatches during the inspection.

  8. Select OK to save your changes without closing the dialog box.

Preflight alert options

For each check in a profile, you specify how to handle mismatches during the inspection. You can select from the menu next to each alert icon. The icon for the alert appears next to the check in the Preflight dialog box.

Error 

Generates an error message for this check (or any checks in this category). Choose this option for mismatches that you must correct before proceeding to the next stage in the workflow.

Warning 

Generates a warning message for this check (or any checks in this category). Select this option for mismatches you want to know about and may need to correct before the final output.

Info 

Generates a simple note for this check (or any checks in this category). Select this option for mismatches you want to know about but don't need to correct before the final output.

Inactive 

Never generates an alert message for this check (or any checks in this category). Choose this option for mismatches that will not affect the output quality of the PDF document. To make the text boxes available, you must change the state from Inactive to any other state.

View a Preflight profile summary

You can view a description of each check and its inspection criteria for a given profile by creating a profile summary.

  1. From the Home view in Acrobat, select See all tools > Use print production. Then, from the Use Print Production tools pane, select Preflight.

  2. In the Profiles tab of the Preflight dialog box, select the Profiles button .

  3. Select a profile in the Preflight dialog box, and select Create Profile Summary from the Options menu.

    A profile summary is a PDF file
    A profile summary is a PDF file.

    A profile summary gets created, and you can save it on your device. 

More like this

 Adobe

Get help faster and easier

New user?

Quick links

View all your plans Manage your plans
View quick links
Hide quick links

Legal Notices    |    Online Privacy Policy