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Adobe Acrobat

Adobe Acrobat

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  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. Introducing the new Acrobat experience
    3. What's new in Acrobat
    4. Keyboard shortcuts
    5. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
    2. Edit images or objects in a PDF
    3. Rotate, move, delete, and renumber PDF pages
    4. Edit scanned PDFs
    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. PDFs converted to web pages
    12. Setting up PDFs for a presentation
    13. PDF articles
    14. Geospatial PDFs
    15. Applying actions and scripts to PDFs
    16. Change the default font for adding text
    17. Delete pages from a PDF
  6. Scan and OCR
    1. Scan documents to PDF
    2. Enhance document photos
    3. Troubleshoot scanner issues when scanning using Acrobat
  7. Forms
    1. PDF forms basics
    2. Create a form from scratch in Acrobat
    3. Create and distribute PDF forms
    4. Fill in PDF forms
    5. PDF form field properties
    6. Fill and sign PDF forms
    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to PPTX
    4. Convert PDF to XLSX or XML
    5. Convert PDF to JPG
    6. Convert PDF to PNG
    7. Convert or export PDFs to other file formats
    8. File format options for PDF export
    9. Reusing PDF content
  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. Create a web form
    5. Request e-signatures in bulk
    6. Collect online payments
    7. Brand your account
    8. About certificate signatures
    9. Certificate-based signatures
    10. Validating digital signatures
    11. Adobe Approved Trust List
    12. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
    7. Cloud-based auto-tagging
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Learn about new features and enhancements in the December 2024 release of Acrobat on the desktop.

Acrobat

Adobe Acrobat Pro with online services is the complete PDF solution for working with your most important documents across desktop, web, and mobile devices. Update your Acrobat desktop and mobile apps, or sign in to Acrobat online to experience the new features and improvements.

Support for additional languages in AI Assistant

AI Assistant now supports documents in Spanish, Italian, and Portuguese, in addition to English, French, and German. Learn more about the Generative AI features in Adobe Acrobat and Acrobat Reader.

Intuitive categories in AI Assistant for consented users

The AI Assistant panel now organizes suggested questions into three categories: 

  • Understand: Get summaries, explanations, and key highlights
  • Analyze: Analyze the document and assess its impact
  • Generate: Draft or enhance content based on this document

Category-based document review efficiently navigates large volumes of information. It can help you understand the content, analyze its implications, or generate improved content. This targeted approach saves time and enhances user experience.

Intuitive categories are available for users who have consented to the terms and conditions for using AI Assistant. 

Note:

We're rolling out this capability in phases. It may not be available to everyone yet.

categorized questions for the predefined prompts in ai assistant
Analyze or summarize the content using the predefined questions in the intuitive categories of the AI Assistant.

Support for AI-empowered search

The Find toolbar now offers improved functionality to enhance your experience with the AI Assistant.

  • When you search for keywords, you can view the exact matches, related words, and AI Assistant suggestions.
  • If your keywords don't match exactly but a related word is found, you receive contextual prompts using the related term. 
  • Additionally, if the keywords and matching words are not found, you can view some related questions and suggestions to help you find relevant information. These updates are designed to make it easier to find what you're looking for and fully benefit from the AI Assistant's capabilities. 
Find text and tools feature using AI Assistant
Use the Find toolbar to locate text, tools, and suggested AI questions based on your keywords.

Note:

We're rolling out this capability in phases. It may not be available to everyone yet.

Improved support for editing multiple documents

The AI Assistant now offers enhanced support for managing multiple documents.

  • Contextual prompts for multi-document use: If you have multiple tabs open or frequently switch between documents, the AI Assistant panel shows prompts to try the multi-document features. This makes it easier to manage and work with several documents. For example, it prompts you to open and add multiple files to the chat to analyze them and get insights.
  • Chats tab on the Home page: A new Chats tab on the Home page allows you to easily access your previous conversations with the AI Assistant. This tab helps you revisit past chats, stay connected, and get more out of your interactions. You can select and open a document where you previously used the AI Assistant, view the entire chat history, and any related follow-up questions. You can also select and delete specific chats.

 

ai chats in the left panel on home screen
View AI chats from the left panel on the Home page.

Text or image box enhancements

Many new enhancements have been made to the text or image boxes displayed when you select and edit text or images in PDFs.
  • Edit multiple boxes: Consistent properties are applied when editing multiple text or image boxes.
    • Displays Multiple fonts for different font names.
    • Displays a question mark "?" for varying font sizes and spacing. 
    • Subscript/superscript fonts remain disabled.
  • UI improvements: The contextual menu for images has been repositioned for better viewing. Solid blue lines appear when hovering over editable items.  A question mark   is displayed appropraitely for multiple font colors in the dark theme.
  • Solid outlines: Inner text or image box outlines change from dashed to solid blue when multiple boxes are selected, making them more intuitive.
Note:

We're rolling out this capability in phases. It may not be available to everyone yet.

bounding boxes in the edit mode of a pdf
Edit content using multiple bounding boxes with different fonts.

Extension of in-app help to additional tools

Acrobat now includes in-app help for five additional tools: AI Assistant, Summary, Comments, Share, and Redact. This extension of in-app help directly provides more comprehensive support and guidance within the product. Access it using the Help   icon in the AI Assistant panel. You can quickly view related articles and videos or browse the tutorials.

This quick in-app help enhances your experience and productivity by making support easily accessible and helping you understand and fully utilize these features.

Contextual help to edit documents

Acrobat now offers contextual in-app help for the Edit tool. When you open a file in edit mode, contextual help appears. Select the Read Article button in the contextual Help to open the relevant article in a split window. The contextual help gives you the necessary information to edit your documents effectively.

Note:

This feature is available for new users only.

conetxtual help for a pdf in edit mode
Refer to the contextual help to easily edit your documents.

PDF Portfolio enhancements

You can now preview PDF files directly within the portfolio without opening them separately. Select the file entry in the list, and the preview pane displays the PDF contents. You can navigate through the pages in the preview and zoom in or out.

Additionally, options to add files and folders have been added to the center of the top bar, providing one-click access to add more files to the portfolio. These enhancements make it easier and faster to view and manage your documents.

Improved right-click menu 

Acrobat now provides an improved, modernized right-click menu. This updated menu offers more relevant and contextual options, providing a better user interface. It supports various components, including submenus, custom text and descriptions, and menu icons. The new right-click menu adapts to different contexts, such as no selection, text selection, and image selection, and includes options for all tools, editing, and converting actions.

Improved field detection to sign in the documents

Acrobat has enhanced signature field detection for greater accuracy. To Request e-signatures, our interface now uses smart technology to efficiently identify signature fields in PDF documents.

Accessibility enhancements in page labels

Acrobat has improved the keyboard and voiceover accessibility for files with page labels. The display of large page labels on the right rail has also been updated. Now, an ellipsis is shown with the page label's suffix instead of the prefix, making it easier to read and navigate.

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