Adobe Sign for SAP SuccessFactors: Recruiting

Job Requsition and application is a straight forward, two-phase process:

• Configure the employee in SAP SuccessFactors
• Sign the employment documents

Your internal processes and custom configuration of SuccessFactors govern the first stage. This part of the document may differ in your actual internal process.

The signature portion of the process is governed by Adobe Sign, and is subject to less customization in the SuccessFactors environment.

1. Log into your SAP SuccessFactors instance

2. Access the Recruiting tab:

3. Select Create New to create a new job requisition.

4. Select one of the three options to create a new job requisition:

• Copy Existing Job Requisition
• Browse "Families & Roles"
• Create New Job Requisition From Blank Template

For this example, the new job requisition will be created from a blank template. 

5. Enter the Job Title and select Next.

6. Enter the job details into the Job Requisition Form and then select Send to Next Step.

7. On the verification page that appears, select Send to Next Step.

8. Select Job Posting.

9. Enter the posting details for each intended audience and for each posting type (Intranet, Corporate, and Agency):

• Intranet postings list jobs on the internal career site
• Corporate postings list jobs on the external career site
• Agency postings list jobs on the configured agency boards as defined in the agency list

Select Post Job for each posting type you configure.

10. Once the job is exposed to your candidates by whatever posting type you have enabled, go to the career portal and select Search Jobs.

The example here follows the process for a candidate using the Corporate (External Career Portal) posting.

• Upon finding a job of interest, click on the Select Action drop-down, and select Apply from the menu

• After a job is selected, the candidate needs to log in or create a new account

• Complete the fields on the Candidate Profile, and click Next at the bottom of the page when done

• Review the application, and click Apply at the bottom of the page when ready

• A confirmation is delivered to the candidate

Review candidate application

11. To review the candidate applications, go to Home > Recruiting and then select the Job Title link to open the job requisition.

The number of applying candidates is indicated to the right of the Job Title.

12. From the Job Requsition Detail section, select Candidates ().

13.  When you find an acceptable candidate (after the recruiting process is complete and interviews are settled):

1. Check the box next to the candidate's name.
2. From the top of the candidate Name column, select Action.
3. Select Move Candidate.
4. Select Offer from the drop-down list and then select Apply Updates.

14. To send the offer letter:

1. Select the candidate to open the candidate details.
2. Slect Take Action.
3. Select Offer > Offer Letter.

15. On the Offer Letter template page that opens, choose the appropriate Country, Language, and Template for the Offer Letter. Once done, select Next. 

• Select Save Offer Letter on the next page

16. On the final formatted offer letter that appears, select Send using Adobe Sign.

17.  On the Recipients details page that opens:

1. Verify the pre-populated first recipient record and the attached offer letter.
2. Fill in the additional details, such as counter-signers, reminders, PDF security, and more as per your internal policy.
3. Optionallay, incorporate CC workflow or Approver workflow to automatically include the recipient's email address and role on the Sign Send (Compose) page. If the hiring manager is added to the CC workflow, they get a notification when the offer letter is released to the candidate. 
   Note: To enable these feature, refer to Step 5 in the 'Deploy Adobe Sign for the SuccessFactors application' section in Adobe Sign for SuccessFactors: Cloud Foundry installation Guide.
4. Select Send.

18. On the confirmation page that displays, select SAP SuccessFactors.

19. Once the candidate receives the offer letter via email, they can select the link to open the document and take one of the following two actions:

• Sign the offer letter - On signing, the Status field on the Job Application is changes to Offer Accepted, and the signed offer letter is attached under the Adobe Offer Signed field.
• Decline the offer letter - On declining, the Status field on the Job Application changes to Declined Offer.