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Role sync for Education

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Overview

To enable tailored experiences, enhance security, and ensure compliance, admins now can add educator and student tags to users in the Adobe Admin Console for existing Azure syncs and new Azure setups. After you have set up an Azure sync, you can add an attribute mapping to indicate which users are educators and which are students. 

In the future, these educator and student tags will allow Adobe to display tailored experiences to educators and students based on their role. For example, educators will be able to set up classrooms of their students and monitor progress on assignments, see lesson plans that are hidden from students, and more. To unlock these future educator-specific developments, please follow the steps below.

Prerequisites

  • Microsoft Azure AD is set up in your institution.
  • A distinct way to Identify Students and Educators (for example, teachers have JobTitle attribute filled out in Azure; students have unique email domain.) 
  • Microsoft Azure Sync already set up to sync users in the Adobe Admin Console. Learn how to setup Azure sync.

Steps to perform role sync

  1. Sign into Azure AD with an Admin account.

    Microsoft Azure - Sign in

  2. Navigate to Enterprise Applications under Azure Active Directory.

    Enterprise Applications

  3. Select the Adobe Identity Management app where you’ve configured Auto provisioning.

    Adobe Identity Management

  4. Select Provisioning.

    Microsoft Azure Provisioning

  5. Navigate to Edit Attribute Mapping.

    Edit attribute mapping

  6. Under the Mapping section, select Provision Azure Active Directory Users.

    Provision Azure Active Directory users

  7. Then select Add New Mapping.

    Add new mapping

Apply Role mapping

To enable Adobe Express to provide a tailored experience for Educators and students we need to share role information from Azure AD to Adobe through the process of an attribute mapping.

A Direct Mapping of role from Azure AD to Adobe can only be used if you have an attribute that is Educator or Student for all users.

Expression mapping enables the use of a rule to generate the output of Educator or Student. In the following section we have provided examples with comments for common use cases in education.

A Direct Mapping of role from Azure AD to Adobe can only be used if all synced users in Azure AD have an attribute with a static value of either Educator or Student for all users.  For example, if the Azure AD directly to the target attribute.

  1. Select Direct Mapping Type.

  2. Set Source attribute.

    Set source attribute

  3. Set Target attribute.

    Set target attribute

  4. Click OK.

  5. Save mapping.

  6. Select Save.

If an attribute such as employeeType is used to identify teachers versus students the following is an example, expression that can be used to set role based on a list of values.

  1. Select Expression Mapping type.

    Set expression mapping

  2. Build Expression.

    //The following expression defaults to the Student role and assigns the Educator role when employeeType has a value of Faculty, Staff or Coach.

Switch([employeeType], student, <teachers_employeeType>, Educator)

Ex: employeeType = [Faculty, Staff, Coach...]

Switch([employeeType], Student, Faculty, Educator, Staff, Educator, Coach, Educator)

  3. Use Expression Builder to test attribute mapping.

  4. Set Target attribute.

    Set target attribute

  5. Click OK.

  6. Save mapping.

    Save attribute mapping

  7. Select Save.

If you distinguish role by email domain, an expression can be used to send the Educator role attribute based on @example.org. And send Student based on @student.example.org.

  1. Select Expression Mapping type.

    Set expression mapping

  2. Build Expression.

    // Users with an email address on the students domain will be marked as students. Users with email on the teachers domain will be marked as educators. Every other user will not be marked at all

Switch(Item(Split([mail], "@"), 2), "", "<students_domain>", 
"Student", "<teachers_domain>", "Educator")

Ex: student_domain = student.example.org
Teacher_domain = example.org

Switch(Item(Split([mail], “@”), 2), “”,“student.example.org”, “Student”, “example.org”, “Educator”)

  3. Use Expression Builder to test attribute mapping.

  4. Set Target attribute.

    Target attribute

  5. Click OK.

  6. Save mapping.

  7. Select Save.

If you distinguish role by UPN, an expression can be used to send the Educator role attribute based on @example.org. And Student based on @student.example.org.

  1. Select Expression Mapping type.

  2. Build Expression.

    // UPN - Users who have a UPN based on the teachers_domain will be marked as teachers.  Every other user will be marked as student

Switch(Item(Split([userPrincipalName], "@"), 2), "student", "<teachers_domain>", "teacher")

Ex: student_domain = student.example.org
Teacher_domain = example.org

Switch(Item(Split([userPrincipalName], "@"), 2),"student", "example.org", "Educator")

  3. Use Expression Builder to test attribute mapping.

    Expression builder

  4. Set Target attribute.

    Target attribute

  5. Click OK.

  6. Save mapping.

    Save attribute mapping

  7. Select Save.

If you distinguish role based on an email prefix, such as s_username@students.example.org an expression can be used to send the Student role attribute if s_ is present and Educator if not.

  1. Select Expression Mapping type.

    Expression mapping

  2. Build Expression.

    // email prefix – Users with an “s_” email prefix will be marked as Student. All other users will be marked as Educator.

Ex: Email address = s_johnson@student.example.org

IIF(Left([mail], "2") = "s_", "Student", "Educator")

  3. Use Expression Builder to test attribute mapping.

  4. Set Target attribute.

    Target attribute

  5. Click OK.

  6. Save mapping.

  7. Select Save.

Test Role sync

Role sync can be tested by provisioning a user on demand or waiting for changes to begin flowing between Azure AD and Adobe.

Test Role sync via on-demand provisioning

On-demand provision a user in Azure AD

  1. Return to the Adobe Identity Management app.

    Adobe Identity Management

  2. Select Provision on demand.

  3. Select User and click Provision.

    Provision On Demand

  4. Review Results.

    Review results

Verify assignment

  1. Sign in to the Admin Console.

  2. In the Users tab, locate provisioned user.

  3. Confirm role assignment. 

    View User Details.

    User roles

 Adobe

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