Share a whiteboard

A host or presenter (or a participant with the necessary rights) can use a whiteboard to create collaborative text, drawings, and annotations in a meeting.

Provide drawing rights to participants

Hosts and Presenters can let any participant draw on whiteboard by granting the drawing rights in three ways.

• To provide drawing rights to individuals, select the name from the Attendee list and from the pop up menu, select Drawing. Deselect the option to revoke the rights.
  

• To provide drawing rights in a specific whiteboard to all the participants, select Allow Participants to Draw from the pod's context menu. Deselect the option to revoke the rights in the whiteboard, for all the participants.

• You can grant universal drawing rights to all participants in all pods, from the in-meeting Preferences dialog. This preference is remembered for every session using the meeting room.

Create and display a whiteboard

A whiteboard allows hosts or presenters to create text, shapes, insert some symbols, and draw freehand drawings in real time during a meeting. By providing drawing rights to some or all the participants, meeting hosts can facilitate better collaboration. Users can zoom in and pan the whiteboard for a better experience.

You can use a whiteboard in two different ways in a Share pod:

• A stand-alone whiteboard allows presenters to create content on a white background.

• An overlay whiteboard allows presenters to create content over an existing document in a Share pod, adding annotations to and drawing on the document. You can lay a whiteboard over presentations, JPG, and PDF documents.

  If you turn off sharing, change the content in a Share pod, or close the Share pod, the whiteboard is still part of the meeting room. It can be displayed again.

Create a stand-alone whiteboard in a blank Share pod

Add an overlay whiteboard in a Share pod

Display an existing whiteboard

Navigate between multiple whiteboard pages

A stand-alone whiteboard contains multiple pages that you can move between during a presentation.

Whiteboard drawing tools

The tools available to create text and drawings on the whiteboard are displayed below.

Selects a shape or area of the whiteboard. Click a shape to select it. Drag on the whiteboard or content to create a selection rectangle that selects all the shapes within the rectangle. The selection rectangle has eight control points for resizing the selected shape or shapes. Shift-drag a corner control point to maintain the aspect ratio when you resize. Select and drag a shape to move it. To add a shape to the selection, Shift-click the shape.

Its width and alpha decrease with the speed of the stroke.

Creates a free-form thick marker line. You can customize stroke color and stroke weight by using the color picker and stroke weight. Its alpha decreases with the speed of the stroke but the width increases.

Its width and alpha remain constant with stroke width, except at a bend, at the start, and at the end. The tool is sensitive towards the speed of the pointer movement.

Creates a free-form line. You can customize stroke color and stroke weight by using the color picker and stroke weight pop-up menu. Its width and alpha increase with the speed of the stroke. The tool is sensitive towards the speed of the pointer movement.

Creates a floating multiline text field. You can customize fill color, font face, and font size by using the color picker, font pop‑up menu, and font size pop‑up menu. Drag to create a text area where you can type.

Click and hold to choose from rectangles, ellipses, lines, arrows, and more. Use the options to the right of the tool to customize appearance. Drag to expand the shape. Hold down the Shift key while dragging to create even width and height for shapes, or snap lines every 45°.

Undoes the previous action. You can undo the following actions: drawing a shape, moving a shape, resizing a shape, clearing the whiteboard, and changing a shape’s property. There is no limit to the number of times that you can perform this operation in the pod.

Repeats the previous action.

Deletes items selected with the Selection tool.

Using the options available in the Arrange menu, you can move the objects to the front or the back relative to the other objects in the whiteboard.

Print or export the contents of a whiteboard

To save your whiteboard content locally, you can either print a whiteboard or export the contents in a local file.

• In the upper-right corner of the Share pod, click the menu options  , and select Print.
  
• Click the menu options  , and select Export Snapshot > Save As PNG, to create a local snapshot.

• Click the menu options   , select Export Snapshot > Send Snapshot, and provide an email address to send a PNG snapshot via email.