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Notes pod

Last updated on Jul 20, 2024

Learn how to use the Notes pod during Adobe Connect to collaborate more efficiently in your virtual meetings and remote sessions.

Hosts and presenters use the Notes pod to take meeting notes that all attendees can view. The notes remain visible in the pod throughout the meeting or until a presenter edits them or displays different notes. A host can hide the Notes pod or switch to a different room layout that does not include it.

When you enter a message in the Notes pod within a specific layout, the identical text will appear in any other layouts that include the same pod. With the Add New Notes option, you can create a unique instance of a Notes pod that appears only in one layout.

Hosts and presenters can use the Notes pod in several ways:

Create a note in plain view for all attendees during the entire session.
Create multiple Notes pods to display different notes.
Share the contents of a Notes pod through email or export to a text file.

Note:

Adobe Connect administrators can change pod, sharing, and other settings to adhere to governance standards. These settings affect the layout of meeting rooms and what can be done in them. For more information, view Working with compliance and control settings.

Create a Notes pod

A host can create and display multiple Notes pods, each with its text. You can use different Notes pods for different layouts and meetings. To create a Notes pod, follow the steps.

From the pods menu , select Notes > Add new notes.

Alternatively, you can choose Create new from the menu in the upper-right corner of an existing note.
If necessary, rename, move, and resize the Notes pod.

Rename: Double-click on the name and edit. Click anywhere on the screen to save the name.

Move: Click and hold the title bar (the top part of the pod) and drag it to the desired location.

Resize: Click and drag the edge or corner to resize the pod. Drag outward to make the pod larger or inward to make it smaller.

Add note to a Notes pod

Make sure to record and distribute key information to all participants. Use the following steps to effectively add and manage notes in the Notes pod.

Click inside the Notes pod to enter the text.
Type the text that you want to appear in the Notes pod. Use the formatting toolbar at the top of the Notes Pod to apply text formatting such as bold, italic, underline, change font size, color, and more.

Notes pod

Edit note text

A host, presenter, or participant with enhanced rights can edit the text in a Notes pod. View Assign enhanced participant rights to learn more about attendees' rights. All changes will immediately be visible to attendees. Use the following steps to edit the text in the Notes pod.

Select the Notes pod to select the text that you want to edit.
Edit the text or change size, style, and color using the formatting options at the top of the pod.

Select which Notes pods to display

A host or presenter can choose which Notes pod to display from one the following options:

Choose Notes from the pod menu at the top of the title bar and select the name of the notes pod.
Select the menu in a Notes pod, and select the name of the Notes pod.

Delete a Notes pod

Select Manage pods from the pod menu at the top of the title bar.
Do one of the following:
- To delete the pods, select the pods from the list and select Delete.
- To locate all unused pods, check the option for Select Unused. The list on the left highlights unused pods. Select Delete to remove unused pods.
Edit name or delete pod using Manage pods
Select Done to close the Manage pods dialog box.

Insert Hyperlink in Notes

Adding hyperlinks to your notes in a Notes Pod in Adobe Connect can increase their usefulness by offering direct access to additional resources, references, or relevant websites. Follow the steps to add hyperlinks in a Notes pod.

Place the cursor at the appropriate location or select the required text.
From the toolbar on the top, select the Hyperlink .
The Insert Hyperlink in Notes dialog box opens.
Type the name to be visible in the Text field and the URL into the URL field.

An illustration how to insert Hyperlink in Notes
Select Done.

Note:

Insert Hyperlink in Notes option is only available for HTML clients.

Export notes to a text file or email

Hosts can export the contents of a Notes pod for sharing with other members .

From options in the Notes pod, select Export.
Select Save As RTF to export the contents in a rich text file. Alternatively, select Email to send the contents to recipients over email.

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