Share a document

Sharing documents in Adobe Connect is an excellent way to collaborate and present information to your participants. As a host or presenter, you can share documents uploaded to the Content Library or share documents directly from your computer. Sharing documents from the Content Library has the following advantages over sharing your screen:

• Better and higher fidelity viewing experience for participants.

• Lower bandwidth requirement for presenters and participants.

• More navigation options with the Adobe Presenter sidebar.

• Pre-loading and organizing documents in the meeting room.

• Easier presentation when multiple presenters are involved.

If you turn off sharing, change the content in a Share pod, or close the Share pod, the document remains part of the meeting room and can be displayed again.

To edit a shared document, edit the source document and reload it into the meeting.

Share documents

You can share the supported file types from the Content Library or your computer as a host or presenter. The Content Library is available in Adobe Connect Central. In a meeting, you can share GIF content from the Content Library. However, GIF format isn't supported when you share content by browsing your local file system using the file picker dialog.

Use the following steps to share documents during sessions.

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PDF files in Desktop application

PDF files are stored in the content library as they are. When shared in a meeting room, they are converted to SWF files to allow synchronized navigation and whiteboard capabilities.

Hosts and presenters can download PDF files from the Share pod. Participants can download PDF files if hosts and presenters select the Sync button to turn off display synchronization.

PDF Portfolios and password-protected PDF files cannot be converted into SWF files, preventing them from being shared in Adobe Connect. In addition, certain PDF features are not supported when sharing PDF files in Adobe Connect. In some cases, objects within the PDF are either dropped or only a simple image preview is displayed.

The following objects can be dropped in Adobe Connect:

• Comment text (only the sticky note icon is shown)

• Attachments

• Bookmarks

• Audio clips (only the play button icon is shown)

The following objects retain a simple image preview (an image representing the object) in Adobe Connect:

• Forms

• 3D objects

• Multimedia objects (audio, video, and SWF files)

Download PDF

By default, participants cannot download PDFs from the Files share pod. Only hosts and presenters can enable this feature. Use the following steps to download the PDF from the Files pod.

Print PDF

You can also print PDFs uploaded to the Content Library as hosts or presenters. To do so, use the following steps.

Turn off display synchronization for documents

By default, Adobe Connect synchronizes the display of documents so that attendees see the frame that the presenter sees. A host or presenter can use the sync button to turn off synchronization. This functionality lets attendees go through presentations or PDF documents at their own pace.

With content loaded in the Share pod, select the Sync navigation with participants  at the upper-right corner to disable synchronization. Controls for presentation playback appear at the bottom of the Share pod.