User Guide Cancel

InCopy on the web (Beta)

Search
InDesign

InDesign

Open app
  1. InDesign User Guide
  2. Get to know InDesign
    1. Introduction to InDesign
      1. What's New in InDesign
      2. System requirements
      3. Common questions
      4. Use Creative Cloud libraries
    2. Workspace
      1. Workspace basics
      2. Contextual task bar
      3. Customize your workspace in InDesign
      4. Toolbox
      5. Set preferences
      6. Properties panel
      7. Touch workspace
      8. Default keyboard shortcuts
      9. Undo edits and manage History panel
      10. Document recovery and undo
    3. Generative AI (Not available in mainland China)
      1. Text to Image
      2. Generative Expand
      3. Generate Effect in InDesign (Beta)
      4. Generative AI FAQ
  3. Create and layout documents
    1. Documents and pages
      1. Create documents
      2. Work with parent pages
      3. Work with document pages
      4. Set page size, margins, and bleed
      5. Work with files and templates
      6. Convert PDFs to InDesign files in InDesign (Beta)
      7. Create book files
      8. Add basic page numbering
      9. Number pages, chapters, and sections
      10. Convert QuarkXPress and PageMaker documents
      11. Share content
      12. Understand a basic managed-file workflow
      13. Save documents
    2. Grids
      1. Grids
      2. Format grids
    3. Layout aids
      1. Rulers
      2. Align and distribute objects using rulers
      3. Measure objects using the Measure tool
  4. Add content
    1. Text
      1. Add text to frames
      2. Threading text
      3. South-East Asian Scripts
      4. Arabic and Hebrew features in InDesign
      5. Create type on a path
      6. Bullets and numbering
      7. Insert MathML to create math expressions
      8. Glyphs and special characters
      9. Text composition
      10. Text variables
      11. Generate QR codes
      12. Edit text
      13. Align text
      14. Wrap text around objects
      15. Anchored objects
      16. Linked content
      17. Format paragraphs
      18. Format characters
    2. Typography
      1. Using fonts in InDesign
      2. Kerning and tracking
      3. Scale and skew type
      4. Apply color effects to type
    3. Format text
      1. Format text
      2. Auto Style text
      3. Work with Style Packs
      4. Tabs and indents
    4. Review text
      1. Track and review changes
      2. Add editorial notes in InDesign
      3. Import PDF comments
    5. Spell check and language dictionaries
      1. Check spelling, autocorrect, and dynamic spelling
      2. Create, add, and manage dictionaries and words
      3. Change dictionary preferences
      4. Duden dictionary
    6. Add references
      1. Create a table of contents
      2. Footnotes
      3. Create an index
      4. Endnotes
      5. Captions
    7. Styles
      1. Paragraph and character styles
      2. Map, export, and manage styles
      3. Object styles
      4. Drop caps and nested styles
      5. Work with styles
      6. Leading
    8. Tables
      1. Format tables
      2. Create tables
      3. Table and Cell styles
      4. Select and edit tables
      5. Table strokes and fills
    9. Interactivity
      1. Hyperlinks
      2. Dynamic PDF documents
      3. Bookmarks
      4. Buttons
      5. Forms
      6. Animation
      7. Cross-references
      8. Structure PDFs
      9. Page transitions
      10. Movies and sounds
    10. Graphics
      1. Understand paths and shapes
      2. Draw with the Pencil tool
      3. Draw with the Pen tool
      4. Apply line (stroke) settings 
      5. Compound paths and shapes
      6. Edit paths
      7. Clipping paths
      8. Change corner appearance
      9. Frames and objects
      10. Align and distribute objects
      11. Linked and embedded graphics
      12. Integrate AEM assets
    11. Color and transparency
      1. Apply color
      2. Use colors from imported graphics
      3. Work with swatches
      4. Mix inks
      5. Tints
      6. Understand spot and process colors
      7. Blend colors
      8. Gradients
      9. Flatten transparent artwork
      10. Add transparency effects
  5. Find and replace
    1. Find and replace text
    2. Find and replace fonts
    3. Find and replace glyphs
    4. Find and replace using GREP expressions and queries
    5. Find and replace objects
    6. Find and replace colors
    7. Search options to find and replace
  6. Share
    1. Save and access cloud documents
    2. Organize, manage, and share cloud documents
    3. View and manage versions in cloud documents
    4. Common questions about InDesign cloud documents
    5. InCopy on the web (Beta)
    6. Share and collaborate        
    7. Share for Review
    8. Review a shared InDesign document
    9. Manage feedback
    10. Invite to edit
  7. Export, import, and publish
    1. Place, export, and publish
      1. Publish online
      2. Publish online dashboard
      3. Copy, insert graphics
      4. Export to Adobe Express
      5. Export content for EPUB
      6. Adobe PDF options
      7. Export to HTML5
      8. Export content to HTML (Legacy)
      9. Export to Adobe PDF
      10. Export to JPEG or PNG format
      11. Import SVG files
      12. Supported File Formats
      13. Export and import User Settings
    2. Printing
      1. Print booklets
      2. Printer's marks and bleeds
      3. Print documents
      4. Inks, separation, and screen frequency
      5. Overprinting
      6. Create PostScript and EPS files
      7. Preflight files before handoff
      8. Print thumbnails and oversized documents
      9. Prepare PDFs for service providers
      10. Prepare to print separations
  8. Extend InDesign
    1. Automation
      1. Data merge
      2. Plug-ins
      3. Capture extension in InDesign
      4. Scripting
  9. Troubleshooting
    1. Fixed issues
    2. Known issues
    3. Crash on launch
    4. Preference folder read-only issue
    5. Troubleshoot file issues
    6. Unable to export InDesign file to PDF
    7. InDesign document recovery

Effortlessly collaborate by designing in InDesign and allowing editors to refine content online with InCopy on the web (Beta), speeding up your workflow.

  Explore the beta app
InDesign (Beta) is available for testing and feedback. Try it now to experience new features.

Get started

Simplified text collaboration for designers

As a designer, you can create or open any cloud document, share it with content editors, and assign specific text frames to each collaborator.

Share a document with collaborators

  1. Create or open any InDesign cloud document.

  2. Select Window > Content Editing.

    You can see all the collaborators added to a document.

  3. Select the Add collaborators button if this is your first time adding collaborators to your document.

    Screenshot of the Content Editing panel with the Add collaborators icon highlighted and the open New Collaborator panel.
    Add collaborators and assign text frames to edit them.

    Tip:

    Select the Add Collaborator   icon if you have other collaborators and want to add more.

  4. Add the collaborator’s email ID and select Done. The email ID is now added to the Content Editing panel, and your collaborator receives an email to access the document and edit the assigned stories.

    You can also Copy Link   and share it with your collaborators.

    Tip:

    Select Add instead of Done to add several collaborators one after the other.

Assign text frames for editing

  1. Right-click a text frame and select Content Editing Options > Assign To.

  2. Select an existing collaborator’s name.

    Select Add to share the document with a new collaborator and give edit access to the selected text frame.

    You can see the assigned icon on top of the text frame to indicate that this is shared as a story with a collaborator.

Note:
  • Once a text frame is assigned, it appears as a story in the Content Editing panel under the collaborator’s email.
  • You can’t edit an assigned story in the InDesign app.
  • Select the application menu icon to Go to Story, Remove Story, Delete Collaborator, Stop Collaboration, or Share Feedback.
  • You can’t assign one story to multiple collaborators. If you assign an already assigned story to a new collaborator, InDesign will automatically remove the text frame from the old collaborator’s list.

Effortless text editing on the web for collaborators

As a content editor, you can open the shared cloud document on the web and edit the assigned stories.

Access shared documents on the web

  1. Open the link shared by the document owner in Google Chrome.

  2. Log in with the email ID to which the document is shared.

Edit assigned stories with InCopy on the web

  1. Open the link shared by the document owner in Google Chrome.

  2. Log in with the email ID to which the document is shared.

  3. Select the Assignments   icon to view the list of stories assigned to you.

    You can also select the Pages   icon to view all the pages in the document and a pink border around the pages and stories assigned to you.

  4. Hover over any story and select Edit. The content in the assigned story is now editable in full-screen mode.

    Screenshot of the shared document open on the web with the Assignment panel open and highlighted.
    Edit the stories assigned to you on the web.

  5. Make the necessary changes, and select Done .

    You can use the bold   icon and italics   icon to format the text.

Tip:

Select the Share Feedback icon from the InDesign Content Editing panel or InCopy on the web.

Limitations

Here are some known limitations, and we're actively working to resolve this in future updates:

  • Sometimes, the Assignments   panel may take time to appear. Plese refresh the browser tab to resolve it. If the Assignment   panel does not appear after you refresh the browser tab, clear the browser cache for indesign.adobe.com under site settings and restart the Chrome browser.
  • If you remove a story and assign it again or move from one collaborator to another, the edited text content in the web editor will not render in the canvas and sometimes not propagated to the InDesign app.
  • Whenever InCopy on the web (Beta) collaboration flow is initiated, a Do-Not-Delete folder is created in /cloud-content/. Deleting or making any modifications to this folder will mess up the collaboration data on the document.
  • By default, collaborators added through the InCopy on the web (Beta) feature are assigned view-only access to the InDesign cloud documents. They can edit only their assigned text frame, not the rest of the document. These collaborators also appear in the Invite to Edit workflow, but their access cannot be upgraded to edit the document.
  • Applying bold and italic styles in the text editor may render incorrectly if the corresponding font is unavailable in Adobe Fonts.
  • Certain file formats, such as BMP, SVG, GIF, PDF, JPG with special effects, and MP4 assets, may not render properly in Chrome.
  • Only supported on Google Chrome.

More like this

Have a question or an idea?

Ask the Community

If you have a question to ask or an idea to share, come and participate in Adobe InDesign Community. We would love to hear from you and see your creations.

Get help faster and easier

New user?

Quick links

View all your plans Manage your plans
View quick links
Hide quick links

Legal Notices    |    Online Privacy Policy