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Robohelp

Robohelp

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  1. RoboHelp User Guide
  2. Introduction
    1. Get to know RoboHelp workspace
    2. What's new in RoboHelp 2022 release
      1. What's new in Update 5
      2. What's new in Update 4
      3. What's new in Update 3
      4. What's new in Update 2
      5. What's new in Update 1
    3. Fixed Issues in RoboHelp
    4. RoboHelp System Requirements
    5. Download RoboHelp on Windows and macOS
    6. Download and install Adobe app
    7. RoboHelp FAQs
    8. What's new in RoboHelp 2020 release
      1. What's new in Update 8
      2. What's new in Update 7
      3. What's new in Update 6
      4. What's new in Update 5
      5. What's new in Update 4
      6. What's new in Update 3
      7. What's new in Update 2
      8. What's new in Update 1
  3. Projects
    1. Plan your RoboHelp project
    2. Create a project
    3. Manage projects
    4. Work with topics and folders
    5. Generate reports
    6. Work with context-sensitive help
    7. Manage References
    8. Set preferences in RoboHelp
  4. Collaborate with authors
    1. Collaborate using Git
    2. Collaborate using SharePoint Online
    3. Collaborate using Azure DevOps (Team Foundation Server)
  5. PDF Layout
    1. PDF templates
    2. Design a page layout
    3. Publish PDF output
    4. Work with the common content styles
    5. Components of a PDF template
    6. Support for language variables
    7. Customize PDFs
  6. Editing and formatting
    1. Format your content
    2. Create and manage cross-references
    3. Create and manage links
    4. Single-source with snippets
    5. Work with images and multimedia
    6. Create and use variables for easy updates
    7. Work with Variable Sets
    8. Use Find and Replace
    9. Auto save your content
    10. Side-by-side editing in Split View
    11. Use the Spell Check feature
    12. Create and Edit Bookmarks
    13. Insert and update fields
    14. Switch between multiple views
    15. Autonumbering in CSS
  7. Import and linking
    1. Import Markdown files into a project
    2. Import Word documents into a project
    3. Import FrameMaker documents into a project
  8. TOCs, indexes, glossaries, and citations
    1. Create and manage a Table of Contents
    2. Create and manage an index
    3. Create and manage a glossary
    4. Create and manage citations
    5. Create and manage browse sequences
    6. Work with See Also and Related Topics
  9. Conditional content
    1. What is conditional content
    2. Create and apply condition tags
    3. Configure output presets for conditional content
    4. Optimize and manage conditional content
  10. Microcontent
    1. Microcontent
  11. Review and Collaboration
    1. Review and Collaboration
  12. Translation
    1. Translating content to multiple languages
    2. Configure a translation framework for a service provider
  13. Generating output
    1. Generate output
    2. Generate Frameless output
    3. Generate Knowledge Base output
    4. Generate PDF output
    5. Generate Responsive HTML5 output
    6. Generate Word Document output
    7. Generate Content Only output
    8. Generate eBook output
    9. Generate Microsoft HTML Help output
    10. Generate Mobile App output
  14. Publish output
    1. Publish to a RoboHelp Server
    2. Publish to an FTP server, a Secure FTP server, or a File System
    3. Publish to SharePoint Online
    4. Publish to Zendesk Help Center
    5. Publish to Salesforce Knowledge Base
    6. Publish to ServiceNow Knowledge Base
    7. Publish to Zoho Knowledge Base
    8. Publish to Adobe Experience Manager
    9. Publish to Atlassian Confluence Knowledge Base
  15. Appendix
    1. Adobe RoboHelp Scripting Reference
    2. RoboHelp keyboard shortcuts

With RoboHelp, you can generate PDFs of individual topics or an entire map file. You can publish your content in a PDF format using the native PDF publishing workflows.

Native PDF Publishing

When authoring content, it becomes essential to ensure that the content is optimized for viewing, editing, and printing. Using standards such as the W3C CSS3 for content styling and CSS paged media standards for page definition properties such as size, margins, orientation, page breaks, headers, footers, and page numbering, you can set the view and layout for your PDF document ensuring consistency and usability. The Native PDF publishing feature uses these standards to generate a PDF.

With native PDF publishing, you can use predefined templates to ensure consistency in content layout and structure, apply stylesheets to alter the view-and-feel of your output, optimize PDF, set printer marks, allow screen reader support, set PDF conformance, embed fonts and much more.

Generating a PDF using Native PDF publishing has two aspects:

  • Use templates to apply styling to content, set page layouts, and various settings to fine-tune your PDF. Authors can choose to use or modify the sample templates provided or create custom templates and set advanced configuration options used by publishers and developers.
  • Create or configure a PDF output preset to control the PDF settings. Once you create a PDF output preset, you can generate the PDF.
    For more information, view Generate a PDF Output.

Create a PDF Output preset

The first step in generating a PDF output is to create a PDF output preset, which is a collection of publishing properties assigned to a map. You can create an output preset for any project which is open in the Output Preset panel or configure an existing preset to quickly generate a PDF for the same map.

From the PDF output preset you can select a template, apply conditions, set restrictions to control how a user interacts with your PDF, configure advanced settings like compression, conformance, and more.

To create a PDF preset, follow the steps below:

  1. In the Output tab, click Output Presets in the left sidebar.

    publish pdf output

  2. In the Output Presets panel, do one of the following:

    • Double-click a predefined PDF output preset to view it.
    • Click the + icon against Presets to add a new output preset of Type: PDF

  3. To configure settings of an existing PDF preset:

    • Click the Options … icon next to the desired output Preset and select Edit.
    • You can use the following settings in the following tabs to configure a PDF output preset:
    • For more information on the various tabs, see Generate PDF Output.

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