Create a room for an event

Select the Events tab on the Adobe Connect Central home page.

Select New Event to start adding the event information.

Enter the following information:

• Host Event URLs on: The various event pages are created using AEM. The AEM server used to host your pages depends on whether you are using hosted Adobe Connect or your own Adobe Connect server. From the drop down, select the destination of the Event pages. To host the Event Pages on your own AEM server, select External AEM Server. This option is available on accounts that are already linked with an External AEM server.
• Event Template: Select the Event template. An event template in Adobe Connect is a pre-configured layout used to standardize the appearance and structure of event pages, such as:
  • Registration pages
  • Confirmation pages
  • Speaker bios
  • Event information pages

These templates are managed by Event Administrators and cannot be edited by regular users. Selecting the right template helps maintain a consistent branding and experience across events hosted within your organization.

• Type the name, Custom URL, and event information in the fields.
• Register Without Password: To allow easy event registration, you can enable participants to log in using only their email address by selecting this option when creating an event. Registered users must still use their username and password.

• Register with Social Profiles: If permitted by Account Administrators, users can register for events using their Facebook or Google accounts. This option is available only on the hosted version of Adobe Connect, not the on-premise deployments.
• Presentation: Events can be categorized as Live or On-demand. Live events involve a presenter and are scheduled in advance, with participants joining at a set time. On-demand events feature pre-recorded content that users access at their convenience. For On-demand events, content can come from the Adobe Connect library or a training course. Live events can include an Adobe Connect meeting, seminar, or virtual classroom.
• Attendee Approval: Select this option if attendees need approval after registering.

• Visibility: Select Show in catalog if you want to make the event visible in the Event Catalog.
• Allow Direct Entry: Select Allow direct entry for attendees to let them join the event directly after registering without needing to check their email for the event link.
• Start and End times: Set when the event begins and ends.
• Time Zones: Select the relevant time zone for the event schedule.
• Registration Limit: Select this option to restrict the number of attendees to the event. Once selected, a field appears to specify the limit.
• Branding elements:
  • Event Logo: Upload a logo for your event (recommended size: 200x120 pixels). Add alt text for accessibility.
  • Small Banner Image: Upload a 560x230 pixel banner with alt text. Display it on event pages and emails. Customize its size, description, alignment, and title.
  • Large Banner Image: Upload a 740x300 pixel banner. Add alt text. Display the event banner on event pages and emails. Customize its size, description, alignment, and title.

• Speaker information:
  • Speaker Name: Type the speaker’s name, as mentioned in the event information in Adobe Connect Central, in your event templates.
  • Speaker Overview: Type the overview, as mentioned in the event information in Adobe Connect Central, in your event templates.
  • Speaker Detailed Overview: Type a detailed overview of the speaker, as mentioned in the event information in Adobe Connect Central, in your event templates.
  • Speaker Image: Add the speaker’s image from your computer. The recommended size is 300 x 400 pixels. Also, add the alt text of the image to be used by screen readers.

• Language: Select the language for the event. Here, you select the language used by the presenter or the language used by most event attendees.
• Event User Policy: Select the required event user policy to add new users as guests or registered Adobe Connect users. Adobe Connect Administrators configure the appropriate Event User Policy for the system. Change the option to approve participants after they register for the event. (In general, it is best to have this option selected because it allows you to control who has access to the event.)
• Available Tags: Choose a tag to link with the Event. Tags help filter events on the event catalog or dashboard. Custom tags can be created by administrators to suit your organization’s requirements.

• Select Next.

Select a meeting in the Select Content page.

Select Next.

Select New Multiple Choice.

Add the question in the Question field.

Select the Select to enable checkbox and add the answers as comma separated values.

Select Response Is Required to make this question mandatory for participants.

Select Save. The question is now added to the list of questions for registration.

Select New Short Answer.

Add the question in the Question field.

Select a validation type. The options are Text, Numbers, Email, Phone Number, and URL. The Validation Type for a response defines the expected format of the user's response. This ensures users provide responses that match the required data type.

Here are the available Validation Type options:

• Text – Accepts general free-form text.

(Example: "Software Engineer")

• Numbers – Accepts only numeric input.

(Example: "42")

• E-mail – Requires the input to follow a valid email format.

(Example: "user@example.com")

• Phone Number – Accepts input in a valid phone number format.

(Example: "+1-555-123-4567")

• URL – Accepts only properly formatted web addresses.
  (Example: "https://www.example.com")

Select Response Is Required to make this question mandatory for participants.

Select Save. The question is now added to the list of questions for registration.

Select New Yes/No.

Add the question in the Question field.

Select Response Is Required to make this question mandatory for participants.

Select Save. The question is now added to the list of questions for registration.

Select New Checkbox.

Add the question in the Question field.

Select Response Is Pre-checked. This means you must avoid using this option for consent-related questions, such as a participant agreeing to terms or subscribing to emails, to comply with privacy laws (like GDPR or CCPA).

Select Response Is Required to make this question mandatory for participants.

Select Save. The question is now added to the list of questions for registration.

Select New Text.

Add the question in the Text field. The participant can use this as a free text field for entering event-based feedback.

Select Save. The question is now added to the list of questions for registration.

After adding all the questions, they are listed on the registration customization page.

Add users or guests:

• Select Add Guest and type or paste in email addresses for all your invitees; use commas to separate the addresses.
• Select Add User/Group and then in the Available Users And Groups list, select each user and/or group that you want to invite.
• Select Registration Groups and then in the Registration Groups list, select each group you want to invite. (You must be an account administrator to select event registration groups).
• Select Import/Export List and then select a file to navigate to a comma-separated value (CSV) file. The CSV file must include the name (first name and last name) and the e-mail address (separated from the name by a comma) of each invitee. For example,
  • First Name,Last Name,Email
  • Michael,Betts,mbetts@mycompany.com
  • Rachel,Blatt,rblatt@mycompany.com
  • Rebecca,Bloom,rbloom@mycompany.com
  • Charles,Bond,cbond@mycompany.com
  • Paul,Davis,pdavis@mycompany.com

After adding or importing users, select Next.

Select the user or group whose permission you want to change.

Select Set User Role. From the pop‑up menu, select the new permission type to assign. The permission types are: Denied, Invited, Pending Approval, Participant, Presenter, and Host. (Presenter and Host are available only if the event is a meeting or seminar.) If you are the administrator, you can provide special access to specific users or groups to perform detailed event-related configuration tasks. These tasks include editing group membership, configuring event analytics, creating campaign IDs, and managing event tags and email aliases.

Select Next.

Select the checkbox near a trigger, for example, Remind participants closer to event.

Select the appropriate email template from the dropdown. An email template in this case refers to the predefined message format that Adobe Connect uses to send specific types of email notifications related to an event. Each row has a dropdown that lets you select an email template for that particular trigger or notification type.

Select Customize to edit the default message, subject line, and content.

Recipients: Displays the group who will receive the email (e.g., “All users who are invited to the event”)

Select when to send the email in the Send E-mail by section. When Relative to the time of event is selected, dropdowns allow setting a time like 24 Hour(s) Before Event.

Email configuration section:

Reply To: Enter the reply-to email address (your email address).

Subject: Customize the subject line using dynamic fields (e.g., {event-name} Reminder).

Email Template: Choose from predefined templates (e.g., Shared-Event Reminder). Only Event Admins can edit shared templates.

Edit Template link allows modification of the selected template.

Email message body section:

• Text area to enter the email message body.
• Supports Run Time Fields—variables like:
  • {event-name}
  • {event-time}
  • {event-creator-name}
  • {event-site-url}, etc.

After customizing the template, the resulting email template looks like.

After customizing the template, select Next.

Select Create.

Enter the Campaign ID and an alias. Optionally, add comments to describe the Campaign ID.

Select Save.

Select a campaign ID.

Specify the Campaign ID in the Campaign Id for E-mails field.

Select Save.

Select one or more campaign IDs and select Get URLs. Event Administrators create campaign IDs.

Copy the Event Page URLs for offline usage.

Select the event to display the Event Information page.

Select E‑mail Options.

Deselect the Send event invitations option.

Select Publish.

At the bottom of the Event Information page, the status message reads, “This event has not been published and listed on your site. Emails have not been sent.”

Select Publish. A confirmation message appears.

Select Publish again. The Event page displays and the status message now reads, “This event has been published. E‑mail options are active.”

To test your modified registration URL, register for the event. Open a new browser window.

In the registration form, fill out the required fields

Select Submit.

Select the event to display its Event Information page.

Select Reports.

Select Download Report Data in the User Information Report section.