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Last updated on
Jul. 22, 2024
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Also applies to Acrobat Reader, Adobe Acrobat 2017, Adobe Acrobat 2020, Adobe Acrobat Classic
- Acrobat User Guide
- Introduction to Acrobat
- Workspace
- Workspace basics
- Opening and viewing PDFs
- Working with online storage accounts
- Acrobat and macOS
- Acrobat notifications
- Grids, guides, and measurements in PDFs
- Asian, Cyrillic, and right-to-left text in PDFs
- Workspace basics
- Creating PDFs
- Editing PDFs
- Edit text in PDFs
- Edit images or objects in a PDF
- Rotate, move, delete, and renumber PDF pages
- Edit scanned PDFs
- Enhance document photos captured using a mobile camera
- Optimizing PDFs
- PDF properties and metadata
- Links and attachments in PDFs
- PDF layers
- Page thumbnails and bookmarks in PDFs
- Action Wizard (Acrobat Pro)
- PDFs converted to web pages
- Setting up PDFs for a presentation
- PDF articles
- Geospatial PDFs
- Applying actions and scripts to PDFs
- Change the default font for adding text
- Delete pages from a PDF
- Scan and OCR
- Forms
- PDF forms basics
- Create a form from scratch in Acrobat
- Create and distribute PDF forms
- Fill in PDF forms
- PDF form field properties
- Fill and sign PDF forms
- Setting action buttons in PDF forms
- Publishing interactive PDF web forms
- PDF form field basics
- PDF barcode form fields
- Collect and manage PDF form data
- About forms tracker
- PDF forms help
- Send PDF forms to recipients using email or an internal server
- Combining files
- Combine or merge files into single PDF
- Rotate, move, delete, and renumber PDF pages
- Add headers, footers, and Bates numbering to PDFs
- Crop PDF pages
- Add watermarks to PDFs
- Add backgrounds to PDFs
- Working with component files in a PDF Portfolio
- Publish and share PDF Portfolios
- Overview of PDF Portfolios
- Create and customize PDF Portfolios
- Sharing, reviews, and commenting
- Share and track PDFs online
- Mark up text with edits
- Preparing for a PDF review
- Starting a PDF review
- Hosting shared reviews on SharePoint or Office 365 sites
- Participating in a PDF review
- Add comments to PDFs
- Adding a stamp to a PDF
- Approval workflows
- Managing comments | view, reply, print
- Importing and exporting comments
- Tracking and managing PDF reviews
- Saving and exporting PDFs
- Security
- Enhanced security setting for PDFs
- Securing PDFs with passwords
- Manage Digital IDs
- Securing PDFs with certificates
- Opening secured PDFs
- Removing sensitive content from PDFs
- Setting up security policies for PDFs
- Choosing a security method for PDFs
- Security warnings when a PDF opens
- Securing PDFs with Adobe Experience Manager
- Protected View feature for PDFs
- Overview of security in Acrobat and PDFs
- JavaScripts in PDFs as a security risk
- Attachments as security risks
- Allow or block links in PDFs
- Electronic signatures
- Printing
- Accessibility, tags, and reflow
- Searching and indexing
- Multimedia and 3D models
- Add audio, video, and interactive objects to PDFs
- Adding 3D models to PDFs (Acrobat Pro)
- Displaying 3D models in PDFs
- Interacting with 3D models
- Measuring 3D objects in PDFs
- Setting 3D views in PDFs
- Enable 3D content in PDF
- Adding multimedia to PDFs
- Commenting on 3D designs in PDFs
- Playing video, audio, and multimedia formats in PDFs
- Add comments to videos
- Print production tools (Acrobat Pro)
- Preflight (Acrobat Pro)
- PDF/X-, PDF/A-, and PDF/E-compliant files
- Preflight profiles
- Advanced preflight inspections
- Preflight reports
- Viewing preflight results, objects, and resources
- Output intents in PDFs
- Correcting problem areas with the Preflight tool
- Automating document analysis with droplets or preflight actions
- Analyzing documents with the Preflight tool
- Additional checks in the Preflight tool
- Preflight libraries
- Preflight variables
- Color management
You can store and access SharePoint files when you’re working in Acrobat or Acrobat Reader on your desktop.
Note:
Your SharePoint administrator must configure the SharePoint server to enable editing of PDF documents. See this TechNote for details.
To access or save to SharePoint resources, you can use the following options:
- Add a SharePoint account and access files using the account (Connectors) from the Home > Other file storage > <SharePoint_account_name>.
- In the file open and close dialogs, use the URL of the document library; for example, http://mysharepointserver/mysite/mydoclibor
- (Windows) Mapped network drives
Add your SharePoint account
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Choose Home > Add file storage, then select Add under Microsoft SharePoint Site.
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In the Add Microsoft SharePoint Account dialog box, enter the SharePoint account details:
- Enter a name for the account in the Enter Account Name box.
- Enter the URL of the SharePoint server in the Enter URL box. This is usually the URL that you see in the browser's address bar when you're logged in, and your SharePoint site's home is open in the browser.
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Select Continue. The account is added in the left pane under the Other file storage section.
Check out a file from SharePoint
The safest way to work on a PDF file that resides on a SharePoint Server is to check out the file. Other users cannot edit the file while you're working on it.
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To check out a PDF file, do one of the following:
For Windows Users:
- Use IE mode in Edge to go to the PDF file on the SharePoint portal.
- Select the document or "Edit Document" from the file pop-up menu.
In Acrobat or Acrobat Reader:
- Navigate to the desired file via Home > [Connector / Account Name].
- Enter the URL of the document library or the full file path in the Open and Save dialogs
- Access the file locations using the [Connector Name] in the left pane.
Note:To enter the document library URL in the Open and Save dialog box, you must disable the following preferences:
- Preferences > General > Disable "Show online storage while opening files" (disabled by default).
- Preferences > General > Enable "Show online storage while saving files" (enabled by default).
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A dialog box displays the filename and location. Select one of the following:
Check Out & Open.
Open, to open the file without checking it out.
Note:
If you are required to sign in to the SharePoint server, enter your user name and password when prompted.
Cancel checkout
You can discard the checked-out version of a PDF file if you don’t want to save your changes.
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Choose File > SharePoint Server > Discard Check Out.
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A confirmation message appears. Select OK.
Note:
You cannot edit a document offline.
Prepare document properties
You can specify the document’s SharePoint properties from within Acrobat or Acrobat Reader.
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Choose File > SharePoint/Office 365 Server > Prepare Document Properties.
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Double-click the property to edit. The Edit dialog box appears. Enter a value and select OK.
Check in
When you complete your edits, you can check the file into the SharePoint server. Other users can see the changes. If versioning is enabled, SharePoint also manages version history for the file.
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- (Windows) Choose the hamburger menu > File > SharePoint/Office 365 Server > Check In.
- (macOS) Choose File > SharePoint/Office 365 Server > Check In.
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If version numbering is enabled, the version information appears. Choose major version, minor version, or overwrite current version.
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Enter the Version Comments.
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Optionally, enable Keep the Document Checked Out After Checking In This Version and select OK.
Remove your SharePoint account
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In the Home view, select the Edit/Pencil icon next to Other file storage.
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Choose the cross icon next to the account you want to remove, and then select Done next to Other file storage.
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