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Learn how to create and manage training groups in Adobe Connect to organize learners and simplify enrollment management.
Training groups in Adobe Connect allow administrators and training managers to organize learners into logical groups based on roles, departments, or training requirements. By grouping learners, you can manage enrollments more efficiently and apply training assignments at scale.
This article explains how to create training groups manually or in bulk using CSV files, add learners to groups, assign groups to courses and curriculums, and enable guest enrollment. Using training groups helps streamline learner management, reduce manual effort, and ensure consistent training delivery across your organization.
Key benefits of training groups
- Efficient learner organization by grouping participants based on departments, roles, or learning needs.
- Simplified enrollment management by assigning groups to courses and curriculums instead of individual learners.
- Scalable administration through bulk group creation and updates using CSV files.
- Consistent training delivery by ensuring the right learners are enrolled in the right training programs.
- Flexible access control with support for guest enrollment when required.
The following topics are covered in this article:
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Select the Training tab in Adobe Connect Central.
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Select Users and Groups.
Users and Groups tab in Training interface Users and Groups tab in Training interface -
Select New Group.
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Type the name and description of the new group.
New Group Information interface New Group Information interface -
Select Next.
Add learners to the Training Group
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Select a user or group in the Possible Group Members list.
Possible Group Members showing the users or groups list Possible Group Members showing the users or groups list -
Select Add. You can also select Search to find a user or group that is not listed.
Add a user to the group Add a user to the group -
Select Finish after adding the group.
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Select the Training tab in Adobe Connect Central.
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Select Users and Groups.
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Search for the group you want to remove the learners from.
Search label showing the option to delete a group Search label showing the option to delete a group -
Select the group.
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Select Info.
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Select View Group Members.
Group Information tab showing the options to view the group members Group Information tab showing the options to view the group members -
Select the member or members you want to delete In the Current Group Members list.
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Select Remove.
Create a new group by uploading a CSV file
If you have a comma-separated values (CSV) file, you can use the file to add learners. Before you can perform any of these imports, create a UTF-8 encoded CSV file. You can also use or modify an existing CSV file. The CSV file you create must include the correct information.
To add training groups, use a CSV file with each row containing name and description like the following:
- Use "name" and "description" as column headers.
- Each row should represent a single group.
For adobe,
name,description
Python training group,Python
Julia training group,Julia
R training group,R
DevOps training group,Docker
SRE training group,Kubernetes
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Select the Training tab in Adobe Connect Central.
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Select Users and Groups.
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Select Import and then select Create new groups. This allows the groups in the imported CSV file (containing rows with name and description) to become their own new training group. This option creates training groups.
Import tab showing the option to create new groups Import tab showing the option to create new groups -
Select the CSV to import in the Select File to Import section.
Upload the file Upload the file -
Select Upload. The training group you’d specified in the CSV is successfully created.
Creation of training group Creation of training group
Add users to the selected group
After you’ve created Training Groups using the CSV, you can add users to the Training Group. To add users to a selected group, use a CSV file with each row containing a login, as shown below:
first,last,login,email,password
- Jim,Johnson,jimjohns@adobe.com,jimjohns@adobe.com,abc123
- John,Ayo,ayo@us.ibm.com,ayo@us.ibm.com,abc123
- John,Collins,jcollins@adobe.com,jcollins@adobe.com,abc123
- Henrik,Martin,hm@gmail.com,hm@gmail.com,abc123
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Select the Training tab in Adobe Connect Central.
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Select Users and Groups.
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Select Import and then select Add existing users to a group. This allows users in the imported CSV file (containing rows with login information) to be added to the group you specify in the pop-up menu.
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Select the Training Group where you want to add the users.
Select Import Type section showing the option to add existing users to a group Select Import Type section showing the option to add existing users to a group -
Select the CSV to import in the Select File to Import section.
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Select Upload. The users are uploaded successfully to the selected Training Group.
Add users to Training Groups
To add learners to a training group, use a CSV file with each row containing a login and name like the following:
login,name
- john@adobe.com,Python training group
- jason@adobe.com,Julia training group
- jane@adobe.com,R training group
- kate@adobe.com,DevOps training group
- david@adobe.com,Julia training group
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Select the Training tab in Adobe Connect Central.
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Select Users and Groups.
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Select Import and then select Add existing users to new/existing training groups. This allows users in the imported CSV file (containing rows with login and group name) to be added to the training group specified as the name value on each row of the CSV file. Select Create New Training Groups from CSV file to create training groups for any groups specified in the CSV file that do not exist as a training group in Adobe Connect.
Add existing users to new/existing training groups Add existing users to new/existing training groups -
Select the CSV to import in the Select File to Import section.
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Select Upload. The users are uploaded successfully to the different Training Groups specified in the CSV.
When the new training groups are created, users are added if their login appears on the same row in the CSV file as the new group. (If the Create New Training Groups from CSV File option is not selected, every row in the CSV containing a training group name that does not exist generates an error).
Validate the uploaded learners
After the import:
- Open each affected training group.
- Review the member list to ensure all learners were added correctly.
- Check for any error reports generated during the import process.
Assign Training groups to Courses, Curriculums, and Virtual Classrooms
Assign Training Groups to a course
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Select the course from the list of training. View Create and manage training courses for more information.
Training list showing the option to select a training course Training list showing the option to select a training course -
Select Manage Enrollees.
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Search for the Training Group and select it.
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Select Add to add the Training Group to the course.
Add training group to a course Add training group to a course
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Select the curriculum from the list of training. View Create and manage training curriculum for more information.
Select curriculum from the list of training Select curriculum from the list of training -
Select Manage Enrollees.
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Search for the Training Group and select it.
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Select Add to add the Training Group to the curriculum.
Add training group to the curriculum Add training group to the curriculum
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Select the Virtual Classroom from the list of training. View Create and manage Virtual Classrooms for more information.
Select virtual classroom from the list of training Select virtual classroom from the list of training -
Select Manage Enrollees.
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Search for the Training Group and select it
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Select Add to add the Training Group to the Virtual Classroom.
Add training group to the virtual classroom Add training group to the virtual classroom
Event licenses in Adobe Connect
An event license in Adobe Connect allows you to host large-scale virtual events and manage guest enrollments more effectively. It provides additional features for registration, reporting, and managing external participants.
Guest enrollment functionality usually requires an event license for better tracking and reporting of external participants, enabling the management of larger groups of non-account holders.
Course and curriculum registration
If a training manager wants guests to register for a course or curriculum, they must use the Event Management tab in Adobe Connect Central. First, create the course or curriculum using the wizard on the Training tab, skipping participant selection and invitations. Then, open the Event Wizard, select Present an Adobe Connect Training Course or Curriculum, and select the course or curriculum for the event.
The Event wizard lets the training manager select and invite enrollees, select and customize registration questions, and send invitations, even to large email lists.
For event-based training, all participants must register, regardless of having an Adobe Connect account or public URL access. The training manager can then review and approve or deny each registration before the training.
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