Before you begin
We're rolling out a new, more intuitive product experience. If the screen shown here doesn’t match your product interface, select help for your current experience.
Before you begin
We're rolling out a new, more intuitive product experience. If the screen shown here doesn’t match your product interface, select help for your current experience.
Available in: Acrobat Pro
You can track and manage reviews using the following methods:
To view the review comments, follow the steps below:
Select the review link in your email.
The review PDF opens in a browser. Sign in with your Adobe ID to join the review.
Initiator
When the reviewers add any comment on the PDF, you get a notification in Acrobat. Select the notification icon (). Then select the notification message. Acrobat opens the review PDF.
Reviewer
You get a notification in Acrobat. Select Review, in the notification message to open the review PDF in Acrobat. The PDFs shared for review with you are also listed in Acrobat > Home > Recent. Double-click the PDF to open in Acrobat.
The comment icon () next to a shared file’s name indicates that it’s a review file. If there’s no comment icon () next to a shared file, then the file has been shared for viewing only.
To view and track all the PDFs shared for review, do the following:
Select Home.
In the Shared section, do one of the following:
The comment icon () next to a shared file’s name indicates that it’s a review file.
All the PDFs shared for review are displayed along with the following information:
To view the details of a PDF, select the PDF. A thumbnail of the PDF is displayed in the right-pane. To view the review status and the list of reviewers, expand the list by clicking the arrow key ().
Based on whether you are an initiator or a reviewer, you can perform any of the following actions:
To view the comments, double-click the file. The review PDF opens. The comments list is displayed in the right pane.
In the upper-right corner, click the icon to toggle between viewing comments and managing review.
Based on whether you are an initiator or a reviewer, you can perform any of the following actions from the Share option:
Available in: Acrobat, Acrobat 2017, and Acrobat 2015 (Classic)
(Acrobat only)
To track and manage PDFs shared using a network folder, ensure that you turn off the following preference in Acrobat:
If the RSS button doesn’t appear in Tracker, open the Preferences dialog box in Acrobat and select Tracker. Select Enable RSS Feeds In Tracker, and click OK. Then close and reopen Tracker.
You can use the Tracker to subscribe to web content that uses the RSS (Really Simple Syndication) format, such as news feeds and music channels. RSS format is compatible with XML and RDF formats.
The Server Status shows the state of all servers being used for reviews and distributed forms. The check mark icon next to the server name indicates that the last synchronization attempt was successful. The warning icon indicates that the last synchronization attempt was unsuccessful. The warning icon indicates that the server is disconnected from the network, has problems writing data to the disk, or has some other problem. Contact your network administrator for assistance.
RSS
Server Status
Use Tracker to manage the forms that you have distributed or received. The Tracker allows you to view and edit the location of the response file, and track which recipients have responded. You can also add more recipients, email all recipients, and view the responses for a form. For more information, see About Forms Tracker.
Forms
The Tracker shows who’s joined a shared review and how many comments they’ve published. From the Tracker, you can rejoin a review and email the participants. If you’ve initiated reviews, you can add or change deadlines, add reviewers, end a review, and start a new review with existing reviewers.
The left side of the Tracker shows all PDF documents in managed reviews. The information pane on the right lists the date and time the PDF was sent and the list of invited reviewers. Links to shared PDFs provide additional information, including the deadline (if set) and the number of comments submitted per reviewer. Deleting a link in the Tracker deletes the PDF and all comments from the server, and permanently ends the review.
Reviews
The Latest Updates panel provides a summary of the latest changes in shared reviews, form files, and servers. If you have no active reviews or forms, this panel provides instructions and links for creating managed reviews, creating forms, and distributing forms. In the Latest Updates panel, you can also turn Tracker notifications on or off inside Acrobat and, for Windows only, in the system tray.
Latest Updates
Sent
Lists PDFs in reviews that you initiated. (Not available in Reader.)
Joined
Contains PDFs in reviews that you’ve received. PDFs appear in this list only after you open them. If you open a PDF from an email attachment and don’t save the PDF, the entry is removed from the Tracker when you close the file.
PDFs listed in bold contain one or more of the following updates: comments that you haven’t read yet, a deadline update from the review initiator, and reviewers who have joined the review.
Information specific to the selected PDF review appears on the right. Shared reviews list deadline information, reviewers who have joined the review, and the number of comments.
You can save a copy of the review PDF that contains all the comments that reviewers have published or that you’ve imported (merged).
If the PDF is in a shared review, you can save an archive copy. The copy is no longer connected to the shared review, and you can edit both content and comments in it.
If you want to create a copy of a shared PDF to distribute to others, use the Save As command. The resulting file includes all comments that were published up to that point. It can be moved, copied, or renamed without affecting its connection to the review or to the comment server.
For a shared review, select Save as other from the hamburger menu (Windows) or File (macOS). Then select Save As Archivable PDF (PDF/A).
For an email-based review, Select Save As from the hamburger menu (Windows) or File (macOS) to save a new copy of the PDF. This most recently saved version is now the tracked PDF. The old version is the archive copy.
If you’re the review initiator, you can invite others to participate in the review. If you’re a reviewer and want other people to participate, ask the review initiator to invite them. That way, the initiator can automatically track all participants and receive notification when their comments are received.
In the Tracker, select the PDF under Sent, and then click Add Reviewers on the right.
Additional reviewers appear with other participants in the right pane of the Tracker.
A review initiator can add or change a deadline in an existing review.
If the review has no deadline, click Add Deadline.
If the review has a deadline, click Change Deadline.
Click Review Deadline, change the deadline as needed, and click OK.
Change the email recipients, subject, and message as needed, and then click Send.
A review initiator can end an existing review. Once a review has ended, participants cannot publish comments to the server. You can change the review deadline later if you want to restart the review.
In the Tracker, select the PDF and click End Review.
In the Tracker, select a PDF and click Start New Review With Same Reviewers.
Sometimes during a review, you want to contact other reviewers or send them a reminder of their approaching deadline.
In the Tracker, select the PDF and click Email All Reviewers.
In the email message, change the To and Subject boxes or the body of the email message as needed, and then click Send.
Your comments identify you as the author by displaying your name—the name you provided when you joined or started a review, or your system login. You can change the author name and other profile information at any time. If you do, your updated profile appears only in new comments; existing comments aren’t affected.
Select Preferences from the hamburger menu (Windows) or the Acrobat/Acrobat Pro (macOS). Under Categories in the Preferences dialog box, select Commenting.
Deselect Always Use Log-In Name For Author Name.
Select Identity from the list on the left.
Edit your profile, making sure to include the email address that you’ll use for reviews. Click OK.
In the Preferences dialog box under Categories, select Identity.
Edit your profile, making sure to include a valid email address, and click OK.
Click the RSS button on the left side of the Tracker.
If the RSS button doesn’t appear in Tracker, open the Preferences dialog box in Acrobat and select Tracker. Select Enable RSS Feeds In Tracker, and click OK. Then close and reopen Tracker.
Click Subscribe To RSS Feed, and then enter a web address in the URL box.
To specify settings for Tracker, in the Preferences dialog box under Categories, select Tracker.
Automatically Check For New Comments And Form Data
Specifies how often comments are synchronized. To disable automatic synchronization, move the slider to the far right until the value Never appears.
Suspend The Check For New Comments And Form Data
Specifies how long after review or form inactivity to stop checking for comments or new form data.
Remove Custom Server Locations
To remove a server profile, select it from the list and click Remove Server Profile.
Notifications
Specifies where Tracker notifications appear.
Enable RSS Feeds In Tracker
When this option is selected, an RSS category appears on the left side of the Tracker. You can subscribe to RSS feeds from within the Tracker.
Clear All Stored Credentials
Click to remove all stored credentials used for shared reviews.