Generate and analyze report data in Adobe RoboHelp Server 11

RoboHelp Server generates reports based on how end users navigate and use your Help content. Use these reports to understand users needs and accordingly update your Help content.

Reports show you where users enter the system, what questions they ask, and which of their questions are left unanswered. You can share these reports and analyze them to optimize the value of your content. In addition, RoboHelp Server reports help you identify the key areas of your Help content that need to be updated or enhanced on priority.

Report data includes the following:

• Where users request assistance
• How users search
• How users navigate content

The following reports are available in RoboHelp Server 11:

• Frequently Used Dynamic Filters - List of dynamic filters that end users use most often to generate personalized content.
• Search Terms with No Results - Search terms that returned no results and the number of times users searched for them.
• Frequently Searched Terms - Frequently searched keywords and how many times users searched for them.
• Frequently Viewed Topics - Report on topics that end users view most often.
  
• Usage Statistics - Chronological graphical report of the number of hits to the Help system as a whole. Pages searched for and not opened are also reflected in this list. The usage statistics report has four additional tabs, which are Page views, Pages per visit, Browser, and OS.
• Search Trends - The detailed view of this report gives the total number of search terms and how many of them returned results and no results.
• Help System Errors - Error messages encountered by the current logged-in user.
• OS Statistics - Lists the usage of most preferred operating system used by the end users
  
• Browser Statistics - Lists the browsers used to view content.
  
• Page Views - Displays the count of page views received for different pages in the help system.
  
• Pages Per Visit - Displays the number of pages visited by a user within a browsing session.
  
• Not Viewed Topics - Report on topics that have not been viewed by the users.
  

To view reports, follow the steps given below:

After you have published a project on RoboHelp Server, define users and share the project URL with them. They can access the project by accessing the URL in the following format:

http://<server-name>:<port-number>/<context-name>/server?prj=<project-name&area=<area-name>

While users perform search on the project and use dynamic filters, all these activities are captured by the server and the data is stored in the database.

Now, if you want to view the report for the most often searched terms in the project, select Frequently Searched Terms report in the reports section and click View Report.

The above report shows the most searched terms in the project and also highlights the number of times these terms are searched.

Similarly, if you want to see a report for the most viewed topics, select Frequently Viewed Topics Report in the reports section and click View Report.

The above report shows the most viewed topics with percentage and number of times they have been viewed.

On the same note, you can also view the frequently used dynamic filters tag usage report by choosing the same from the Reports drop-down. This report highlights the filter count and percentage per filter used in the Help content.

You can customize the reports to facilitate easier viewing and interpretation by clicking on the Add/Remove Columns icon just above the table. Some useful options that can help you customize while viewing reports are as follows:

• Area - Instead of viewing a consolidated report for all areas, you can filter the report by area.
  
• Report - Use the drop-down to switch to a different report.
• Export as CSV/Export as JSON - Click the three dots at the bottom-right corner of the report area to export the report data as a CSV/JSON file.
• Save as SVG/Save as PNG - Click the three dots beside the Bar chart/Pie chart options in the report area to save the report data as a SVG or PNG file.
• Add/Remove Columns - Click the Wrench icon to add or delete available columns from the data table in the bottom-half of the report screen.
• Max Results - Number of results you want RoboHelp Server to display per page.
• Date Range - Filter the report by time window.
• View Report - Fetch the required report data from the RoboHelp Server by clicking on View Report.
  
• Bar Chart/Pie Chart - Use the radio buttons to switch between viewing a pie chart instead of the default bar chart.
• Graph and Table - To view both the visual and data representation of reports.
  
• Graph - To view only the chart for a pictorial representation of reports.
  
• Table - To view only the data in case of displaying numerous reports.
  

For report data in RoboHelp Server 10, see Generate and analyze report data in Adobe RoboHelp Server 10.