Open a PDF you want to share in Acrobat, then select Share in the upper-right corner.
Last updated on
Aug. 11, 2023
Learn to create secure, shareable PDF links by setting access permissions.
When you share a link to your PDF file with others, you can use built-in presets like public, private, and organization to define access permissions. If a recipient doesn't have access, they can request it from you.
- Private links Only invited collaborators can access the shared PDF file link.
- Organization links Anyone within the organization can access the shared PDF file through the link.
- Public links Anyone with access to the link can view the shared PDF file. This option is helpful for sharing with a large audience and does not require the recipients to sign-in.
- Request access If a recipient wants to access a privately shared document, they can request access. Upon receiving new requests, the document owner gets notified and can decide to either grant or deny access, maintaining complete control over the document's accessibility.
Note:
Enterprise admins can manage user access using the Adobe Admin Console. These settings will remain unaffected regardless of any access controls you've set up in Acrobat.
Steps to create a private, public, or organization link
Note:
Currently, the capability is being rolled out as a limited release to a select set of users in the new Acrobat experience with Adobe cloud storage.
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In the Share dialog, select Settings >.
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In the Share settings window, do one of the following:
- To create a public link to the PDF file, choose Anyone with the link > Apply.
- To share the PDF file with employees of your organization, choose People <in organization> with the link > Apply.
- To create private links for selected audiences, choose Invited people only > Select Next and then enter the name or email address of the recipients.
Note:By default, the People can comment switch is turned on. To share the file only for viewing, select the switch to turn it off.
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To share the file, you can:
- Use the Invite workflow to enter the recipients' email addresses that you want to share.
- Choose Microsoft® Outlook, Gmail, Microsoft® Teams, or WhatsApp for sharing the link with the recipients.
- Send a link or attach the file in an email.
Note:You can use @mention to invite users to public files and those within your organization for organization-shared links. However, @mention isn't available for invitations to privately shared files.
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Acrobat shows a confirmation message once the invitation is sent.
Request access to the shared file
When you open a secured shared link, Acrobat prompts you to log in with your Adobe ID. If you don't have access to the shared link, Acrobat displays an error mentioning the same. You can request access or sign in with a different email ID.
Manage access to the shared file
As the PDF file owner, you'll receive both an email and an Acrobat notification when someone requests access to the shared file. Select Manage Access in the email received or the app notification.
Select Accept or Decline the requested access.
