Open the PDF in Acrobat.
Last updated on
Oct 30, 2023
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Also applies to Adobe Acrobat, Adobe Acrobat 2017
Automatically collect everyone's comments in a single PDF file. Track progress and consolidate comments.
Share a PDF for review using the Adobe Document Cloud review service
Available in: Acrobat
Use the Adobe Document Cloud review service to easily share PDF files for review from Acrobat desktop application, the Document Cloud web, or Acrobat Reader mobile app. When reviewers click the URL in the email invitation from their computer, they can easily provide their feedback in a browser without having to sign in or install any additional software.
You can use the service to share PDF files for review in one of the following ways:
An anonymous or public link makes the files accessible to anyone who clicks the link. Follow the steps below to create a review link, and share it using your email client.
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Click the Share A Link To This File icon (
).
Note:- The computer must be connected to the Internet to start a shared review in Acrobat.
- You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Acrobat > Create And Send For Review.
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By default, the Allow Comments switch is turned on. To share the file only for viewing, click the switch to turn it off. Click Create Link.
The Get a Link prompt displays the progress.
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The link is created and copied by default. Share the link with other recipients. The shared file is open in Acrobat viewer after the link is created. You can also perform any of the following actions from the right pane:
- Add People with whom you want to share the document
- Unshare File
- Save A Copy of the file
Reviewer experience
The reviewers receive an email invitation with a link to the review PDF. When they click the link or the Review button in the invitation, the PDF opens in a web browser. They can use the commenting tools to add comments to the PDF. They can also use Acrobat Reader or Acrobat desktop applications to add comments.
For more information, see Participating in a PDF review.
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Open the PDF in Acrobat.
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Click the Share This File With With Others icon (
).
Note:- The computer must be connected to the Internet to start a shared review in Acrobat.
- You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Acrobat > Create And Send For Review.
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Enter the email addresses of the recipients or choose from the Address Book. The Allow Comments switch is turned on by default.
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(Optional) Enter a message to the recipients.
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(Optional) Add Deadline and Reminder for the recipients if required. Select the date and time, and click Done.
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Click Send. The link is sent to the recipients instantly; you won’t have to wait for the file to be uploaded to the cloud.
Initiate a review using @mention in a PDF
Use @mention in your personal commenting notes to start a review. The @mentions includes your organizational contacts and your synced personal contacts list. The moment you use @mention in a PDF file, the review mode gets enabled for you. The reviewers get an invitation email with a link to the Document Cloud shared review file.
Reviewer experience
The reviewers receive an email invitation with a link to the review PDF. When they click the link or the Open button in the invitation, the PDF opens in a web browser. They can use the commenting tools to add comments to the PDF. They can also use Acrobat Reader or Acrobat desktop applications to add comments.
For more information, see Participating in a PDF review.
For information on tracking the reviewers' activity on the document, see Tracking and managing PDF reviews.
Share a PDF for review by hosting it on Sharepoint, WebDAV server, or a network folder
Available in: Acrobat, Acrobat 2020, and Acrobat 2017 (Classic)
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If you're using Acrobat 2020 or Acrobat 2017 (Classic), skip to the next step. If you're using Acrobat, do the following before you initiate the review:
- Go to Edit > Preferences. The Preferences dialog box is displayed.
- In the left pane, click Reviewing. Under the Shared Review Options section, deselect the Share For Review Using Adobe Document Cloud check box, and then click OK.
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Choose Tools > Send For Review. The Send for Comments toolset is displayed in the secondary toolbar.
Note:You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Shared Commenting. For Office 2010 applications, choose Acrobat > Create And Send For Shared Commenting.
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In the secondary toolbar, click Send For Shared Commenting.
Note:If prompted, select a PDF file that you want to send for shared review.
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Select the way you want to collect comments from your reviewer and click Next.
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Select how you would like to host the shared review file and specify the location.
- Network folders: If all recipients are within a local area network, network folders and SharePoint servers are the best choices for a comment server. Network folders are generally the cheapest and most reliable.
- SharePoint/Office 365 subsites: If your recipients work behind a firewall and all have access to a common server, you can use your own internal server location, such as a Microsoft SharePoint site. For more information, see Hosting shared reviews on SharePoint/Office 365 sites.
- WebDAV servers: WebDAV servers (web servers that use the WebDAV protocol) are best used only if your reviewers are outside a firewall or a local area network. For more information on how to configure Acrobat to use a WebDAV service, see Hosting a Shared Review: An Alternative to Acrobat.com.
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Choose a delivery and collection method. Click Next.
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Enter a new profile name and click Next, or click Next to use the default.
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On the email screen, specify the following settings as needed:
Delivery Method
Click to specify a different delivery and collection method from the one that is currently selected.
To, Cc
Enter the email addresses of your reviewers. Insert a semicolon or a return after each address. Click the To or Cc button to select email addresses from your email application address book.
Subject, Message
Preview and edit the email subject and message as needed. Acrobat saves any changes you make and displays them the next time you send a document for review. To use the default email message, click Reset Default Message.
Review Deadline
Click to specify a different date or no deadline. After the review deadline expires, reviewers cannot publish comments.
Note:If the review deadline expires while a reviewer has the document open in Acrobat, then the reviewer can publish comments before closing the document.
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Click Send.
The shared PDF that you send includes the Annotation and Drawing Markups panels, and instructions in the document message bar.
Acrobat creates a copy of the shared review file, named [original filename]_review.pdf, in the same folder as the original file you specified for the review.
Start an email-based review
Available in: Acrobat, Acrobat 2020, and Acrobat 2017 (Classic)
When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments that you receive. (Form fields in a PDF aren’t fillable during the review.) After initiating a shared review, you can also start an email-based review with the same PDF.
Before you start an email-based review, make sure that your email application or webmail account is configured to work with Acrobat.
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If you're using Acrobat 2020 or Acrobat 2017 (Classic), skip to the next step. If you're using Acrobat, do the following before you initiate the review:
- Go to Edit > Preferences. The Preferences dialog box is displayed.
- In the left pane, click Reviewing. Under the Shared Review Options section, deselect the Share For Review Using The Adobe Document Cloud check box, and then click OK.
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Choose Tool > Send For Review.
The Send for Comments toolset is displayed in the secondary toolbar.
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Click Send For Comments By Email.
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If prompted, enter information in the Identity Setup dialog box.
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Specify a PDF if it isn’t already open, and then click Next. The PDF that you specify becomes the master file. Merge the comments you receive from reviewers into this file.
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Specify reviewers by typing their email addresses. Insert a semicolon or a return between each address. Click Address Book to select email addresses from your email application or webmail address book.
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Preview and edit the email invitation as needed, and then click Send Invitation.
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Select an email client to send the invite and click Continue.
A copy of the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents commenting tools and instructions.
After you receive comments from reviewers, you can merge the comments into the master PDF.
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After a reviewer sends you comments, open the attached file in your email application. If the email application can’t find the original version of the PDF, it prompts you to browse for it.Note:
It’s possible to forward comments to the initiator if you didn’t initiate the review. First merge these comments into your copy of the PDF. Then send the comments; see Send comments in email. If you’ve sent your comments already, the initiator receives only new comments. Merged comments retain the original author name.
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If you initiated the review, the Merge Comments dialog box appears. Select one of the following options:
Yes
Opens the master copy of the PDF and merges all comments into it. After comments are merged, save the master PDF.
No, Open This Copy Only
Opens the reviewer’s copy of the PDF with comments. If you select this option, you can still merge comments by choosing Comments > Merge Comments Onto Master PDF.
Cancel
Closes the reviewer’s PDF that contains comments.
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